Deputy Clerk

Washington County Court of Common Pleas

Probate-Juvenile Division

Deputy Clerk for Juvenile Court

__________________________________________________________________________________________

Department: Juvenile Court

Status: Exempt

Supervisor: Court Administrator

Work Schedule: 7:30 am - 4:00 pm, Monday-Friday

Salary: $16.00 - $18.00/hr. – Based on Experience

________________________________________________________________________________________

PURPOSE: The primary purpose of this position is to process, maintain, and serve the public through clerical duties assigned by the Juvenile Court Clerk’s office in accordance with all applicable federal, state and local standards, guidelines and regulations. Perform other functions as designated by the Court Administrator and/or Judge. Understands, adheres and enforces the policies and procedures of the Washington County Juvenile Court.

DUTIES AND ESSENTIAL JOB FUNCTIONS:

· Assists in the daily general operation of the Juvenile Court and work of other clerks through communication, general office operations, and organizational skills both verbal and written. Includes greeting and helping of public with questions and filing of pleadings, acceptance of financial payments, and oversight of court docket and daily operational functions.

· Maintain files and related documentation of each case file according to established case flow, records retention, and confidentiality policy including accepting, preparing, assembling, scanning and mailing of documents filed/received with/by the court.

· Enter and maintain all required information in the Court’s Case Management Program. Operate courtroom recording equipment.

· Establish and maintain viable and effective relationships with service providers and other agencies in order to facilitate the continued flow and exchange of information.

· Establish and maintain viable and effective relationships with the Court, jail, prosecutor’s office, public defender’s office and private attorneys.

· Maintain an atmosphere conducive to the Court philosophy in regard to the dignity and rights of those served by the Court.

· Perform any other duties as required or assigned by the Court Administrator, and/or Judge.

SPECIFIC REQUIREMENTS:

· Must be a proficient typist.

· Must possess knowledge of court procedures and functions.

· Must be able to complete paperwork neatly, precisely and in a timely manner.

· Must be able to make independent decisions when situations warrant such action.

· Must be able to effectively and efficiently manage time and organize workload.

· Must be able to accept direction and instruction from supervisor(s).

· Must possess working knowledge of Microsoft Office.

· Must be able to cope with the physical, mental and emotional stress of this position.

MINIMUM QUALIFICATIONS:

· High School Diploma

· One year of experience working in a clerical type position in an office and/or within the legal system, advanced computer skills, effective inter-personal communication skills and strong organization skills.

· Must hold a valid driver’s license.

ACKNOWLEDGMENT:

Employees of the Court are at-will employees and serve at the pleasure of the Judge. They are not in the classified civil service system and are not members of bargaining units. Pursuant to Ohio Revised Code 2101.01, the Judge of the Court of Common Pleas, Juvenile Division shall have full charge of the employment, assignment and supervision of all personnel. The Court is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, status as a veteran or any other legally protected status. The Court affirms its commitment to provide equal employment opportunity as prescribed by the Civil Rights Laws.

The person selected must undergo and pass a background investigation.

SUBMISSION OF APPLICATION:

Applications, Resumes and References may be submitted in person at:

Washington County Probate Court

Attn: Kathy Thieman

205 Putnam Street

Marietta, OH 45750

Or emailed to: kthieman@wcgov.org

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $16 - $18