Senior Administrative Specialist - Jail Division

The Washington County Sheriff's Office – Jail Division is looking for a Senior Administrative Specialist to join our Administration Team! This position provides high-level administrative support to the Jail Command leadership team and members within the Jail Division. The work will span a wide variety of responsibilities, including developing and maintaining communications such as meeting agendas and minutes, drafting documents, supporting calendar management and meeting scheduling, preparing reports, forms, and presentations, and providing overall administrative support. 

The ideal candidate will possess outstanding organizational and time management skills. They will possess an intermediate or advanced proficiency level in Microsoft Suite applications.  They will have the capabilities to multitask to manage multiple priorities from different leaders. Additionally, the ideal candidate for this position will have significant experience in calendar management and administrative tasks, a strong customer service orientation, proficient written and verbal communication skills, and a self-starter mindset and passion for being a public servant. 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described in the minimum qualifications. 

Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above!

• A high school diploma or equivalent AND
• Four (4) years of progressively responsible experience providing administrative or clerical support.

• Possession of a Driver's license valid in the State of Oregon and an acceptable driving record is required upon appointment. To review the Driver's License and Record Policy for Washington County, please use this link: Driver's License & Records Policy-Vehicles.
• Must be able to pass a comprehensive background Investigation conducted by the Sheriff’s Office. 

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

1. Apply today! Instead of submitting a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law. 
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. 
3. Subject Matter Expert Review: Your responses to the supplemental questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). 
4. Panel Interview(s): The top six to eight (6-8) candidates will be invited to participate in a panel interview. 
5. Background Investigation: The selected candidate for this position must be able to pass an extensive background investigation conducted by the Sheriff's Office. 
6. Conditional Offer/Drug Screen: Human Resources will conduct a salary analysis for the successful candidate(s) and we will extend a conditional offer of employment, conditional upon successfully passing a drug screen. 
7. Start Date: A start date will be determined after all conditions of employment have been met. 

Our Commitment to You: We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Veterans' Preference: If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.   

Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.   

Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.

Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job’s Live Application Support at 855-524-5627.

Questions (??'s) Regarding This Recruitment: Laura Aranda, Talent Acquisition Business Partner Email: Laura_Aranda@washingtoncountyor.gov

Salary : $28 - $34