Administrator of After-School Programs

Pay Grade: AH       

Position Control: 1170     

Department: Academic Support Programs   

Accountable To: Director of Academic Support Programs             

FLSA Status: Exempt

Creation/Revision Date:  July 10, 2019

Summary:    Under general direction, incumbent(s) oversees the KidSpace (extended day), 21^st Century Community Learning Center, and other after-school programs, including supervising departmental staff, developing activities and services, managing budget, evaluating program needs, and complying with grant requirements. 

Essential Functions:

• Develops and oversees implementation of community programs, including KidSpace (extended day), 21st Century Community Learning Center, and other after-school programs.  Researches needs and evaluates effectiveness of current programs to ensure community programs meet those needs. 
• Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and terminations, training on accounting procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures.
• Develops and oversees budget functions associated with community programs, including KidSpace (extended day), 21st Century Community Learning Center, and other after-school programs.  Collaborates with Community Programs Finance Coordinator to ensure District’s budgeting process and community program guidelines are being adhered to. 
• Serves as a liaison to coordinate community programs with all ancillary agencies. Collaborates with schools and departments to deliver services to students and families..
• Ensures that community programs are in compliance with District policies and procedures and federal, state, city, and agency regulations.  Ensures all reporting is accurate and submits reports to fulfill appropriate requirements. 
• Trains staff on community program objectives, educational models, District policies and procedures, appropriate laws and regulations, budgetary operations, etc.  Provides professional development opportunities to staff to remain current on program. 
• Researches educational models and programs.  Determines and implements appropriate models for each community program.  Develops handbooks for appropriate programs to include program procedures and project management.
• Performs other duties as assigned.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

• Bachelor’s degree in Education, Early Childhood, Recreation or related field;
• Two years of supervisory experience;
• Three years of coordinating after-school programs;
• Valid Arizona Department of Transportation drivers license.

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Master’s degree in Education, Early Childhood, Recreation or related field;
• Valid Arizona Department of Education Teaching Certificate.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Building a common purpose and providing ongoing opportunities for articulation of mission and goals to students, staff, parents, and community;
• Engaging in and encouraging others to engage in appropriate professional development that focuses on lifelong learning;
• Managing and encouraging meaningful innovation;
• Collaborating with others to make decisions;
• Modeling and encouraging self-analysis, leadership, and risk-taking;
• Inspiring and sustaining ongoing school/department improvement that is focused on student learning;
• Analyzing issues and creatively solving problems;
• Being accessible to and visible in schools, community, and district;
• Implementing best practice associated with extracurricular programs;
• Encouraging the use of the principles of child growth and development as they relate to children’s needs;
• Ensuring that curriculum and instructional practices are responsive to community;
• Aligning and managing human, fiscal, and temporal resources;
• Using self-reflection to analyze personal performance;
• Articulating district beliefs, decisions, and innovations;
• Writing is clear, concise, accurate, and technically correct;
• Demonstrating and modeling active listening skills;
• Using positive non-verbal communication to impact personal image and the image of the district;
• Involving stakeholders in decisions and applying the appropriate group processes;
• Resolving conflict appropriately;
• Using the process of consensus as a strategy for decision making;
• Motivating others to achieve intended outcomes;
• Generating the support needed to provide the best extracurricular programs;
• Using computer software related programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell.  The employee must frequently lift and/or move up to 25 pounds.   Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

Working Conditions: 

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Salary : $74,350 - $89,220