Office Specialist - Receptionist

Pay Grade: AD

Department: Human Resources

Accountable To:  Administrative Assistant of Human Resources

FLSA Status: Non-Exempt  

Creation/Revision Date:    November 22, 2024

Summary: Under general direction, incumbent(s) greets and provides general information to the public; routes all incoming switchboard calls to proper location; drafts narratives and prepares reports Human Resources; and assists with other departments with special projects.

Essential Functions:

• Routes all incoming switchboard calls to proper person/location, taking messages for staff members when necessary.  Greets visitors/public and provides general information regarding district office, schools and programs.  Notifies district office facilities manager for custodial emergencies, and district office courier for delivery services as requested by staff members.

• Provides administrative tasks for Human Resources including: drafting, typing and /or proofreading memos, bulletins, correspondence, reports, meeting notes and purchase requisitions.   

• Obtains, organizes and displays pertinent data and may conduct research.  Maintains filing system and processes correspondence. Operates computer and related software.  Disseminates information/messages via email, in-district mail, and/or postal mail.

• Maintains schedule of Administrative Center conference rooms.

• Assists other departments with special projects as needed.

• Performs other duties of a similar nature or level, as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  Verification of these required qualifications is necessary.

High School diploma or general equivalency diploma (G.E.D.) and six months clerical experience, or and equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Preferred Qualifications:

Spanish speaker preferred

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Basic filing and mail sorting procedures;
• Telephone etiquette;
• Office principles and procedures
• Personal computers and related software applications;
• Data entry procedures;
• Knowledge of Microsoft Outlook, Word, Excel, spreadsheets;
• Using a personal computer and other various types of office equipment;
• Greeting and assisting the public;
• Interpersonal communication skills while interacting with supervisors, staff, students, parents, and community members to exchange information.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.  The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; toxic or caustic chemicals; risk of electrical shock and vibration.  The noise level in the work environment is usually moderate.

Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Salary : $17 - $22