Office Technician - Special Services

Pay Grade:                         V (Non Exempt Salary Schedule)

Department:                      Special Services           

Accountable To:                Director of Special Services or Administrator of Special Services

FLSA Status:                      Non Exempt

Calendar:                           261 Days

Creation/Revision Date:   December 22, 2023

Summary:

Under direct supervision, incumbent(s) performs a variety of office support duties such as data entry; requesting and printing automated reports as scheduled or by request; reviewing paperwork such as applications, purchase requisitions, payroll timesheets, employee information and student information for accuracy and completeness; and, providing routine information to staff and the public.

Essential Functions:

• Performs data entry into automated programs including information such as purchase requisitions, payroll timesheets, student health records, student enrollments and withdrawals, student demographics and maintenance work orders.  Generates reports and other documentation for reporting purposes and reviews for accuracy.
• Types and composes memos, letters, forms and reports including psychologist reports, inter-office memos, correspondence, over due book notices, truancy letters and reports, newsletters, flyers, signs,  requests for public records and/or court orders.        
• Answers phones and questions regarding pricing, payrates, general accounting, enrollment and withdrawals, immunization requirements and budget information.
• Schedules appointments for meetings and keeps calendars for those in area of assignment.
• Maintains office file systems such as student records, purchase orders and personnel records by updating new information and removing old information.
• Other job-related duties as assigned.

REQUIRED QUALIFICATIONS:

 To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.

• High school diploma or general equivalency diploma (G.E.D.)
• One year experience providing clerical or secretarial support;
• or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 

KNOWLEDGE AND SKILLS REQUIRED:

 To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Office principles and procedures;
• Filing procedures and file maintenance;
• Business English, punctuation, grammar and spelling;
• Computer related software applications;
• Principles and procedures in area of assignment;
• Program procedures and services as related to area of assignment;
• Federal and state laws governing area of assignment;
• Coding, classifying, recording, retrieving and verifying routine information;
• Applying standard practices in area of assignment including bookkeeping, procurement, human resources, etc.;
• Using a personal computer and other various types of office equipment;
• Using related software applications;
• Interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information.

PHYSICAL REQUIREMENTS:

 The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.

WORKING ENVIRONMENT:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.