Office Manager & Administrative Assistant

JOB TITLE:                      Office Manager & Administrative Assistant

REPORTS TO:                 CEO

STATUS:                         Full Time (32-40 hours) /Non-Exempt

LOCATION:                    Seattle

Washington Holdings currently has an opening for the Office Manager & Administrative Assistant at our corporate office. The Office Manager & Administrative Assistant will be responsible for maintaining office functions while supporting the property management and executive team. This position is expected to be approximately 32–40 hours in-office per week, Monday through Friday. The ideal candidate will establish a consistent weekly schedule, with a set arrival between 8:00 and 9:00 AM daily. A 30-minute unpaid lunch break will be provided each day.

Responsibilities:

• Manage day-to-day office operations ensuring a clean, organized, and welcoming environment.
• Provide administrative support to all staff as needed.
• Ensure the office is stocked with supplies and essentials to support a smooth work environment.
• Monitor kitchen inventory, oversee regular restocking of snacks and beverages, and ensure the cleanliness and upkeep of the area.
• Manage vendor relationships, including cleaning, catering, and event services.
• Coordinate conference room bookings while becoming proficient in providing internet access to guests and using the conference room TV display.
• Manage shipments and mail processing.
• Maintain office equipment and machinery including cleaning, maintenance, repairs, and contract renewals.
• Assist Vice President of IT with various projects and campaigns.
• Prepare and distribute office correspondence.
• Event coordination (monthly and quarterly).
• Manage various Company plans including but not limited to transit and phone plans.
• Assist Director of HR with timekeeping process.
• Oversee and recommend improvements to office systems including but not limited to computer and office equipment maintenance and repair, office supply ordering and inventory, and filing systems.
• Occasionally this role requires standing, walking, kneeling, and lifting or moving up to 20 lbs.

Desired Qualities:

• 2 years experience working in a professional corporate environment.
• IT experience preferred.
• Effective communication, both verbal and written.
• Self-starter, detail-oriented, ability to work autonomously, prioritize tasks, manage time effectively, and exercise sound judgement.
• Team player, a natural relationship builder and collaborator with excellent interpersonal skills.
• Strong organizational, project management, and problem-solving skills with outstanding multi-tasking abilities.
• Service-oriented and not above rolling up your sleeves to solve problems across the company.
• Must reside in the greater Seattle area, full availability to work 5 days per week in-office.

MISCELLANEOUS: The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other duties at the request of the supervisor or other management personnel.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.