Accounting Clerk, AP

Position Summary

Primary responsibility of this position is clerical accounting support in Accounts Payable, including reconciliation of invoices for payment, matching invoices to purchase orders, maintaining records for disbursements, preparing manual checks as required, and data entry

into hospital payment processing system.

Statement of Accountability

Reports to: Accounts Payable Manager

Qualifications

1.         High School graduate with bookkeeping and business application software proficiency required. Additional education/classes in business and computer technology preferred.

2.        Three to five years recent (within the last two years) experience in all phases of computer-based Accounts Payable (NP) processing in a high volume environment. Two years of NP experience in a healthcare setting is preferred. Experience with McKesson Financial Management and McKesson Supply Chain Management software is a plus.

3.      Good working knowledge of the Microsoft Windows system and Microsoft Office applications Microsoft Word and Excel required. ( All applicants may be tested for proficiency)

4.      Proficiency with 10-key calculator required.

5.      Typing - 30 WPM required.

Achieving Results

1.      Prepares invoice payments in a timely manner. Eye for detail, accuracy is imperative.

2.     Works effectively with Materials Management to resolve purchase order discrepancies.

3.      Works effectively with vendors regarding payment issues.

4.      Demonstrates interest and willingness to take on new challenges

Demonstrates Skill

1.      Ability to organize workload to accommodate multiple requests and meet departmental goals and requirements.

2.      Demonstrates and maintains computer skills necessary for effective performance of duties.

Planning &

Coordinating

1.      Ability multi-task and switch priorities as situations required

2.      Ability to anticipate upcoming deadlines and adjust workload accordingly.

Professionalism

1.     Positive "can do" attitude"

2.     Ability to relate pleasantly to co-workers and work as a team player

3.     Flexible attitude to allow for cross-training in other areas

4.     Good verbal and written communication skills

5.     Demonstrates good judgment when communicating with departmental and external customers by modifying delivery and complexity of information based upon customer needs.

6.     Excellent attendance and punctuality required

7.     Ability to take direction

8.     Maintain confidentiality of sensitive information

Improving the Organization

1.     Participation in a process improvement team when asked or assigned.

2.     Documentation and maintenance of procedures related to the tasks assigned to this position

Self-Development

1.     Attends at least one educational program per year

2.     Timely completion of annual mandatory education.

Regulatory Compliance

1.     Understands and adheres to HIPPA confidentiality requirements as it relates to specific job duties performed.

Hazards Which May Be Encountered

Injury

Methods To Prevent Injuries

Lifting Objects/Patients

Back Injuries

Hernias

Understand A&P of back, causes of back pain, preventive approaches, use of aids when lifting.

Preventive measures when lifting and use aids when lifting.

Slip/Trip/Falls

Contusions, Sprains, Strains

Avoid undue speed. Use handrails. Clean up spills immediately.

Fires & Natural Disasters

Burns & All Types of Injuries

Recognize possible causes of fires. Smoking materials, faulty equipment. Employees should educate patients. Compressed gasses are flammable & under pressure so must be handled with care. Workers need to be familiar with disaster plans and know exit routes.

Electrical Hazards

Shocks & Burns

Be aware of unsafe equipment and appliances. Attend electrical safety classes and seek assistance if any unsafe areas are noted.

Assaults

Minor Injury to Death

Employees need to be cognizant to potential dangers to ensure safety. Awareness of existing security measures and defensive behavior can protect employee from assaults.

Obstacles & Broken Objects

Abrasions, Contusions, and Lacerations

Arrange furniture to allow free movement about the room. Keep doors & drawers closed when not in use. Clean/discard broken objects properly (i.e. broken glass should be swept up - not picked up with fingers).

Latex

Dermatitis to death

Alert supervisor if you feel that you are allergic to latex materials. Use non-latex gloves for sterile procedures.

Soaps, Detergents, Cleaning Solutions

Dermatitis

Follow Departmental procedures. Protective clothing is available if Dept. is unable to substitute agents that do not cause dermatitis.

Ergonomic Problems

Wide Variety of Musculoskeletal nervous disorders

Body mechanics, positioning of equipment/furniture, and repetitive actions can cause employees to experience a variety of physical problems. Employees should follow safe body mechanics as described in hospital education. Employees are encouraged to seek assistance from their supervisor if they feel a task is causing them to experience physical problems. Work site evaluation may be indicated and this should be discussed with manager.

Possible Chemical Exposure

Refer to MSDS's

Employees work with a variety of chemicals within the lab setting. Employees receive training upon hire and also are expected to review the Chemical Safety Plan yearly.

Employees are expected to follow safe working procedures as instructed.

Hazards Which May Be Encountered

Injury

Methods To Prevent Injuries

Exposure to Video Display Terminals

Eye strain & stress in addition to ergonomic complaints

It is unknown if significant visual dysfunction results from long-term use ofVDT's. Problems may be controlled with control oflighting and glare, the color contrast, and workers should have adequately corrected vision. Employees should seek assistance from their supervisor if they feel VDT is causing problems for them.

Potential Hazards from Office Work

Variety Musculoskeletal

Employees need to be cognizant of potential dangers to ensure safety. Each department provides office safety classes to alert employees to potential dangers.

Auto Accident

Minor injury to death for employee or pedestrian or other driver/passenger

Drive defensively. Maintain safe speed limit for existing road conditions. Never operate vehicle while under the influence of alcohol., drugs or medications that cause drowsiness. Refer to CA DMV Driver Handbook.