What are the responsibilities and job description for the Manager, Accounts Payable position at Washington Metropolitan Area Transit Authority (WMATA)?
Job Description
Manager, Accounts Payable Marketing Statement:
The Accounts Payable Manager is responsible for overseeing the Capital Payment Review Team to ensure the accurate and timely processing of capital project payments and cost certifications. This role involves managing a team of analysts, collaborating with project managers and stakeholders, and maintaining compliance with internal controls and audit requirements. The ideal candidate will have strong leadership skills, a deep understanding of payment processing and auditing, and the ability to manage multiple priorities in a fast-paced environment.
Minimum Qualifications:
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Principal Job Duties:
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment
Personal interview
Verification of education and experience (including certifications and licenses)
Criminal Background Check (a criminal conviction is not an automatic bar to employment)
Medical examination including a drug and alcohol screening (for safety sensitive positions)
Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.
Manager, Accounts Payable Marketing Statement:
The Accounts Payable Manager is responsible for overseeing the Capital Payment Review Team to ensure the accurate and timely processing of capital project payments and cost certifications. This role involves managing a team of analysts, collaborating with project managers and stakeholders, and maintaining compliance with internal controls and audit requirements. The ideal candidate will have strong leadership skills, a deep understanding of payment processing and auditing, and the ability to manage multiple priorities in a fast-paced environment.
Minimum Qualifications:
- A Bachelor's Degree in Finance, Accounting, Business Administration, or related field
- Seven (7) years of experience in accounts payable or financial operations.
- Two (2) years of supervisory or leading a team in a finance, accounting, or business operations environment.
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Principal Job Duties:
- Manages the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, expense reports, and vendor payments.
- Enforces Accounts Payable policies, procedures, and best practices to maintain financial integrity.
- Monitors Accounts Payable aging reports, resolve discrepancies, and ensure proper cash flow management.
- Manages and approve vendors, ensuring compliance with WMATA's requirements and tax regulations (e.g., W-9, TIN Match processing).
- Manages the capital project cost certification process end-to-end.
- Sets and communicates certification timelines, following up on past due items with project managers.
- Supervises, mentors, and develops a team of Leads, Senior Accounts Payable Specialist, and Analyst, recommending applicant selection, disciplinary actions, resolution of grievances, assigning duties, directing work, conducting performance evaluations, approving leave requests and time sheets, and ensuring appropriate subordinate training is provided.
- Assigns tasks, set performance goals, and provide coaching to improve productivity and accuracy.
- Fosters a collaborative and high-performance work environment.
- Prepares and reviews AP reports, reconciliations, and month-end close activities.
- Assists with internal and external audits by providing necessary documentation and explanations
- Implements internal controls to prevent fraud and mitigate financial risk.
- Tracks and analyzes key performance indicators (KPIs) to measure AP effectiveness and drive continuous improvement.
- Manages annual 1099 processing of nonemployee and miscellaneous compensation.
- Stays current with generally accepted accounting principles, internal procurement regulations, budgeting process, hardware and software components for personal computers.
- Presents monthly Accounts Payable processes (i.e. invoicing or cost certification) in Contracting Officer's Technical Representative sessions.
- Conducts trainings on the Travel Program ¿ Updates SOPs and Process Instructions annually.
- Reviews system and workflows (i.e. Procore, Concur, Oracle Fusion).
- Collaborates with stakeholders to streamline process efficiencies.
- Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles.
- The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment
Personal interview
Verification of education and experience (including certifications and licenses)
Criminal Background Check (a criminal conviction is not an automatic bar to employment)
Medical examination including a drug and alcohol screening (for safety sensitive positions)
Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.
