What are the responsibilities and job description for the Management Analyst I position at Washington Oregon Wireless?
THE POSITION
Washington County Cooperative Library Services (WCCLS) is looking for a motivated team player to join our Business Operations team as a Management Analyst. WCCLS partners with local public libraries to connect people to provide excellent countywide services, and the Management Analyst performs critical administrative work to support that mission.
In this role, you will work with contract administrators to set up and execute contracts and work with County Procurement to create purchase orders. You will also support multi-agency meetings for WCCLS by compiling agendas, taking minutes, and setting up both virtual and in-person meetings. You will also assist with a variety of accounting and human resources tasks.
A Typical Day
As a Management Analyst, on any given day, you may find yourself:
Hybrid Opportunity
This position may be eligible for a hybrid work schedule. You must have access to reliable transportation to appear in person at the WCCLS offices in Hillsboro, as determined by business needs. Employees must reside in Oregon or Washington.
The Ideal Candidate Has The Following Experience And Skills
WCCLS is not a library. We are a partnership among Washington County, nine cities, and three non-profit organizations that operate local libraries. WCCLS provides the majority of funding for all public libraries in the county. We are a Washington County department of 36 FTE that supports 16 public library locations, giving patrons access to 1.5 million items in our shared collection. WCCLS reduces costs by efficiently centralizing operations such as our shared catalog, logistics, digital library collections, IT, and more. Learn more about WCCLS at wccls.org/about.
Your Team
The Business Operations Team is integral to the success of WCCLS. The team consists of two management analysts, a senior accounting assistant, and a senior financial analyst (supervisor). We support WCCLS in contracts, accounting, human resource, and administrative tasks.
Who You Work With
You will report to the Senior Financial Analyst and work with other WCCLS teams, county departments, library staff, and/or partner libraries in Washington County.
Who You Serve
The Business Operations Team supports all WCCLS teams and serve as liaisons to other County departments.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
Minimum Qualifications
Additional Requirements
Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Benefits
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you’ll enjoy as part of your total compensation package include:
Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual “use it or lose it” requirement. Proof of other creditable coverage is required.
01
The minimum qualifications for the Management Analyst I position are:
Note: One (1) year of work experience is equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours).
Education: Select your highest level of completed education in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities.
Education: Describe the focus of your education and/or degree(s) related to this position. If you do not have related education, enter N/A.
04
Experience: Select your years of work experience in administrative, operations, budgetary, financial, or similar analysis. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
Experience: In regard to the previous question, please indicate in which organization(s) and position(s) you gained this experience. If this does not apply to you, please enter "N/A".
06
Experience: Select your years of work experience in procurement and contract administration. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
Experience: Select all the areas in which you have professional work experience. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
Experience: Select your years of experience working in the public sector.
Please select the level of proficiency you possess working with Microsoft Excel spreadsheets or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental spreadsheet knowledge and can create and format spreadsheets, copy data, and create formulas and functions to calculate data.
In addition to the above, an intermediate level user can work with multiple worksheets, create and perform complex mathematical calculations on spreadsheet data, sort and filter lists, customize spreadsheets and create custom templates.
An advanced level user can use the VLookup function and problem solving tools, link and consolidate multiple workbooks, use Advanced Filter to find data and copy to another location, create pivot tables and automate repetitive tasks and procedures.
Select if you are a beginner, intermediate or advanced level user.
SUBJECT MATTER EXPERT REVIEW: The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, top 6 – 8 candidates are referred for each vacancy starting with the top ranked candidates.
We want to hear your authentic voice and original answers. Plagiarism in any form may result in lower scores and/or candidate removal from a recruitment. The County defines plagiarism as presenting the work of others as your own. Examples include copying work, using AI-generated text, and receiving assistance from others.
Instructions & Helpful Tips
If you have any questions, please contact the assigned Talent Acquisition Business Partner or email Careers@washingtoncountyor.gov.
In 300 Words Or Less, Describe Your Experience With Accounting, Procurement, And Contract Administration. In Your Response, Please Include The Following Information
Washington County Cooperative Library Services (WCCLS) is looking for a motivated team player to join our Business Operations team as a Management Analyst. WCCLS partners with local public libraries to connect people to provide excellent countywide services, and the Management Analyst performs critical administrative work to support that mission.
In this role, you will work with contract administrators to set up and execute contracts and work with County Procurement to create purchase orders. You will also support multi-agency meetings for WCCLS by compiling agendas, taking minutes, and setting up both virtual and in-person meetings. You will also assist with a variety of accounting and human resources tasks.
A Typical Day
As a Management Analyst, on any given day, you may find yourself:
- Coordinating procurement and contracts
- Supporting and taking notes for WCCLS meetings
- Assisting with accounting tasks and processes
- Updating accounting processes and procedures
- Backing up certain human resources tasks and personnel actions
- Serving as a liaison to County departments, especially internal services
Hybrid Opportunity
This position may be eligible for a hybrid work schedule. You must have access to reliable transportation to appear in person at the WCCLS offices in Hillsboro, as determined by business needs. Employees must reside in Oregon or Washington.
The Ideal Candidate Has The Following Experience And Skills
- Accounting or auditing background, public sector preferred
- Procurement and contract administration background
- Exceptional written and verbal communication skills
- Ability to prioritize multiple tasks with competing deadlines and work independently
- Ability to partner collaboratively and provide excellent customer service balanced with adhering to compliance requirements
WCCLS is not a library. We are a partnership among Washington County, nine cities, and three non-profit organizations that operate local libraries. WCCLS provides the majority of funding for all public libraries in the county. We are a Washington County department of 36 FTE that supports 16 public library locations, giving patrons access to 1.5 million items in our shared collection. WCCLS reduces costs by efficiently centralizing operations such as our shared catalog, logistics, digital library collections, IT, and more. Learn more about WCCLS at wccls.org/about.
Your Team
The Business Operations Team is integral to the success of WCCLS. The team consists of two management analysts, a senior accounting assistant, and a senior financial analyst (supervisor). We support WCCLS in contracts, accounting, human resource, and administrative tasks.
Who You Work With
You will report to the Senior Financial Analyst and work with other WCCLS teams, county departments, library staff, and/or partner libraries in Washington County.
Who You Serve
The Business Operations Team supports all WCCLS teams and serve as liaisons to other County departments.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
Minimum Qualifications
- Four (4) years of responsible work experience in administrative, operations, budgetary, and similar analyses; OR
- Associate Degree in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities; AND two (2) years of responsible professional work experience in administrative, operations, budgetary, financial, or similar analysis; OR
- Bachelor's Degree in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities.
Additional Requirements
- This position will be required to pass a criminal background check.
- Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
- MQ Review: HR will screen applications for MQs after the posting closes - after March 23, 2025.
- Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions. This process will begin after March 30, 2025.
- Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME review as soon as possible.
- Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
- Post-Offer Check: The successful candidate(s) will undergo background and reference checks.
- Start Date: A start date will be determined after all conditions of employment have been met.
Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
- Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, please review instructions using this link: Veterans' Preference Points
- Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or careers@washingtoncountyor.gov at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.
- Questions about this recruitment? Contact Elle at elle_krueger@washingtoncountyor.gov
- New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process. Need technical support? Call Government Jobs' Live Application Support at 855-524-5627.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Benefits
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you’ll enjoy as part of your total compensation package include:
- Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
- Wellness Program - Washington County has been named one of Oregon’s Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
- Alternative Care Coverage
- Health Care and Dependent Care Flexible Spending Accounts (FSAs)
- Employee Assistance Program (EAP)
- Life and Disability Insurance (both County-provided and voluntary)
- Oregon Public Employees Retirement System (PERS)
- 457b Deferred Compensation Plan
- Emergency Travel Assistance
- TriMet Hop Card at no cost to the employee
- Bike lockers and repair stations
- A charitable giving program
- Oregon College Savings Plan
Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual “use it or lose it” requirement. Proof of other creditable coverage is required.
01
The minimum qualifications for the Management Analyst I position are:
- Four (4) years of responsible work experience in administrative, operations, budgetary, and similar analyses; OR
- Associate Degree in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities; AND two (2) years of responsible professional work experience in administrative, operations, budgetary, financial, or similar analysis; OR
- Bachelor's Degree in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities.
Note: One (1) year of work experience is equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours).
- Yes
- No
Education: Select your highest level of completed education in public or business administration, finance, economics, statistics, accounting or a related field that provides the required knowledge, skills and abilities.
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree or Higher
- None of the Above
Education: Describe the focus of your education and/or degree(s) related to this position. If you do not have related education, enter N/A.
04
Experience: Select your years of work experience in administrative, operations, budgetary, financial, or similar analysis. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
- Less than 1 year or no experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years of experience
- 3 years but less than 4 years of experience
- 4 or more years of experience
Experience: In regard to the previous question, please indicate in which organization(s) and position(s) you gained this experience. If this does not apply to you, please enter "N/A".
06
Experience: Select your years of work experience in procurement and contract administration. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
- Less than 2 years or no experience
- 2 years but less than 4 years of experience
- 4 years but less than 6 years of experience
- 6 or more years of experience
Experience: Select all the areas in which you have professional work experience. Note: One (1) year of work experience is the equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours). Your response to this question should be reflected in the work experience section of your application under "duties".
- Performing financial or budgetary analysis and reporting
- Accounting or auditing
- Procurement
- Contract administration
- Human resources
- Policy and procedure development
- Coordinating projects
Experience: Select your years of experience working in the public sector.
- Less than 1 year or no experience
- 1 year but less than 2 years of experience
- 2 or more years of experience
Please select the level of proficiency you possess working with Microsoft Excel spreadsheets or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental spreadsheet knowledge and can create and format spreadsheets, copy data, and create formulas and functions to calculate data.
In addition to the above, an intermediate level user can work with multiple worksheets, create and perform complex mathematical calculations on spreadsheet data, sort and filter lists, customize spreadsheets and create custom templates.
An advanced level user can use the VLookup function and problem solving tools, link and consolidate multiple workbooks, use Advanced Filter to find data and copy to another location, create pivot tables and automate repetitive tasks and procedures.
Select if you are a beginner, intermediate or advanced level user.
- No experience using Microsoft Excel or equivalent
- Beginner
- Intermediate
- Advanced
SUBJECT MATTER EXPERT REVIEW: The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, top 6 – 8 candidates are referred for each vacancy starting with the top ranked candidates.
We want to hear your authentic voice and original answers. Plagiarism in any form may result in lower scores and/or candidate removal from a recruitment. The County defines plagiarism as presenting the work of others as your own. Examples include copying work, using AI-generated text, and receiving assistance from others.
Instructions & Helpful Tips
- Answer each question carefully and accurately in the space provided. Unless otherwise instructed, ONLY the answers included in the space provided will be considered.
- Make sure your responses are clear, concise, and complete. Your responses should also reflect what is documented in the education and work experience sections of your employment application.
- If a question consists of multiple parts, answer each part separately.
- Provide examples! Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.
- When describing a process or procedure, make sure to clearly describe your duties and responsibilities.
- Minimize the use of jargon, abbreviations, and acronyms.
- Each question is scored separately, so do not combine answers or refer to your answer from a different question.
- Before submitting your application, proofread your answers including grammar and spelling.
- Failure to follow the instructions may result in an incomplete application and removal from consideration.
If you have any questions, please contact the assigned Talent Acquisition Business Partner or email Careers@washingtoncountyor.gov.
- Yes
In 300 Words Or Less, Describe Your Experience With Accounting, Procurement, And Contract Administration. In Your Response, Please Include The Following Information
- the name of the organization,
- how your experience relates to this position at WCCLS, and
- if your experience includes contract administration, please note the types of contracts, amounts, and your role in the monitoring and reporting of the contracts.
- Required Question
Salary : $125
