What are the responsibilities and job description for the DSHS ALTSA Contracts Administrator position at Washington State Department of Social and Health Services?
Description
The purpose of Management Services Division (MSD) is to provide administrative and support services to Aging and Long-Term Support Administration (ALTSA) and Developmental Disabilities Administration (DDA) HQ as well as the statewide field offices. MSD's program and services provide for agency accountability and credibility; support decision and policy making with accurate and timely information, and administer fair and equitable payment systems to support the provision of cost-effective care, and provide infrastructure and tools necessary for ALTSA and DDA to accomplish their missions.
The Contracts Unit is a high-volume producing program. Currently, this is a seven-person team and is responsible for statewide development, maintenance, monitoring, and quality assurance activities related to contracts. As the Contracts Administrator, you manage and provide oversight and leadership of the unit's day-to-day work.
You're responsible for the development and interpretation of policies and procedures to ensure that contracts created and submitted are comprehensive and meet the statutory regulations for each of the programs served. This is currently over 2,000 contracts each year. These contracts ultimately result in services provided to approximately 70,000 ALTSA clients and about 54,000 DDA clients who receive paid services.
You will manage five Contract Specialists and one Management Analyst, all of whom are experienced and knowledgeable. You will also manage new staff and work associated with the implementation of the WA Cares program, which will bring an additional permanent contract specialist and several project contract specialists over the next year.
This Lacey-based job can be performed from any city in WA state, as a hybrid telework schedule is available, with occasional in-office meetings.
Some Of What You Will Do
Those with the following are encouraged to apply:
Questions? Email Peter Graham with regard to this position at peter.graham@dshs.wa.gov or Anu Rao at raoa@dshs.wa.gov reference 01366. To learn more about DSHS, go to www.dshs.wa.gov .
The Department of Social and Health Services’ (DSHS) vision that p eople find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security" on your website and on printed materials.
The purpose of Management Services Division (MSD) is to provide administrative and support services to Aging and Long-Term Support Administration (ALTSA) and Developmental Disabilities Administration (DDA) HQ as well as the statewide field offices. MSD's program and services provide for agency accountability and credibility; support decision and policy making with accurate and timely information, and administer fair and equitable payment systems to support the provision of cost-effective care, and provide infrastructure and tools necessary for ALTSA and DDA to accomplish their missions.
The Contracts Unit is a high-volume producing program. Currently, this is a seven-person team and is responsible for statewide development, maintenance, monitoring, and quality assurance activities related to contracts. As the Contracts Administrator, you manage and provide oversight and leadership of the unit's day-to-day work.
You're responsible for the development and interpretation of policies and procedures to ensure that contracts created and submitted are comprehensive and meet the statutory regulations for each of the programs served. This is currently over 2,000 contracts each year. These contracts ultimately result in services provided to approximately 70,000 ALTSA clients and about 54,000 DDA clients who receive paid services.
You will manage five Contract Specialists and one Management Analyst, all of whom are experienced and knowledgeable. You will also manage new staff and work associated with the implementation of the WA Cares program, which will bring an additional permanent contract specialist and several project contract specialists over the next year.
This Lacey-based job can be performed from any city in WA state, as a hybrid telework schedule is available, with occasional in-office meetings.
Some Of What You Will Do
- Provide expert advice and consultation to program managers, administrators, and division directors on their interpretation of complex federal and state contract procedures.
- Direct Contracting unit for the ALTSA and DDA administrations to ensure compliance with DSHS rules and regulations regarding contract management, Department of Enterprise Services policies, Centers for Medicare and Medicaid Services (CMS] rules, and other state and federal laws.
- Create policies/procedures and provide statewide technical assistance for administration staff regarding contract management, contract monitoring, training, and insurance coverage requirements.
- Set policies for the monitoring and tracking of contracts and other related information that is required for reporting to CCLS and DES, including insurance, training, and service.
- Design methodologies to update and implement changes to contracting systems and procedures for ALTSA and DDA, including interaction with payment systems.
- Respond to requests for information on systems and procedures from internal and external parties.
- Respond to requests from auditors.
- Respond to public disclosure/privacy requests.
- Coordinate and collaborate with Attorney General's office for contract language review/advice, document/reports generation as well as lawsuit related requests.
Those with the following are encouraged to apply:
- Bachelor’s degree in business, business law, public administration, or other related field:
- Five years of professional experience in client service contracting, management or program management AND two years of experience in supervision of professional staff; AND
- Comprehensive knowledge of state and federal contracting policies, regulations, and procedures.
- Knowledge of DSHS client and personal services contracting process.
- Understanding of ALTSA and DDA services and interactions between services and programs.
- Ability to understand complex issues quickly and to translate these issues to a general level of understanding within a diverse group.
- Ability to manage, motivate, and direct a diverse work group.
- Ability to review processes and determine where improvements could be made.
- Ability to review and edit contract documents to ensure legal sufficiency, clear writing principles, and performance measures.
- Ability to interpret policies, procedures, contracting reports, legislation, and other rules and regulations.
- Ability to effectively communicate, both orally and in writing with peers, executive management, and staff from other agencies and segment of state and federal government.
Questions? Email Peter Graham with regard to this position at peter.graham@dshs.wa.gov or Anu Rao at raoa@dshs.wa.gov reference 01366. To learn more about DSHS, go to www.dshs.wa.gov .
The Department of Social and Health Services’ (DSHS) vision that p eople find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security" on your website and on printed materials.
