What are the responsibilities and job description for the DSHS FFA Fiscal Specialist 1 position at Washington State Department of Social and Health Services?
Description
DSHS FFA Fiscal Specialist 1
If you are a detail-oriented person who enjoys working with numbers, please consider a full-time position for this exciting opportunity to work for the Facilities, Finance and Analytics Administration (FFA) in Medical Lake, WA.
In this role, you will provide administrative support to Eastern State Hospital and the Fiscal Analyst 4 (Payroll Officer) in administering, processing and record keeping involved with payroll time and attendance which includes: processing fiscal calculations, reconciliations/audits, and entries of all time and attendance source documents into the statewide Human Resource Management System (HRMS) payroll system for Eastern State Hospital, a 24 hours institution.
Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
Note: This is a full time in-person position.
Some Of What You'll Do
Professionals Who Have Three Years Of Fiscal Record-keeping Experience.
Education can substitute year for year for experience.
Interested? Submit your application today!
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Questions? If you have any questions, you are encouraged to contact DSHS recruiter by email at Saleen.Hernandez@dshs.wa.gov and reference 01698.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security
DSHS FFA Fiscal Specialist 1
If you are a detail-oriented person who enjoys working with numbers, please consider a full-time position for this exciting opportunity to work for the Facilities, Finance and Analytics Administration (FFA) in Medical Lake, WA.
In this role, you will provide administrative support to Eastern State Hospital and the Fiscal Analyst 4 (Payroll Officer) in administering, processing and record keeping involved with payroll time and attendance which includes: processing fiscal calculations, reconciliations/audits, and entries of all time and attendance source documents into the statewide Human Resource Management System (HRMS) payroll system for Eastern State Hospital, a 24 hours institution.
Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
Note: This is a full time in-person position.
Some Of What You'll Do
- Prioritize, compile, post, analysis, reconcile, and audit payroll record changes by hospital employees as provided from source documents
- Using established State, Federal, DSHS and DOP Personnel/Payroll, and multiple contacts guidelines calculate and process documentation of source documents for automated Human Resources Management System (HRMS) on a daily basis
- Process all necessary actions to take place for each of the semi-monthly pay periods concerning leave without pay, overtime, hourly employees, and leave usage
- In compliance with all rules and regulations review, audit, and reconcile all personnel and payroll actions and leave usage for accuracy, taking corrective action when necessary
- Act as point of contact with managers, supervisors, and employees, consult on the use of leave, leave balances, and eligibility criteria for various types of leave programs
- Input attendance records from Leave Tracker or other time and attendance systems in the state payroll attendance reports online system (HRMS)
- Maintain employee's payroll records in compliance with the State and Federal regulations
- Assist employees with related questions
- Professionals with one year experience in computerized payroll accounting with experience in large facility setting of over 200 employees
- Ability to process large quantities of fiscal data with consistency, accuracy, and efficiency
- Excellent communication and customer service skills and the ability to work effectively with staff at all levels
- Ability to multi-task and schedule self to meet payroll and report deadlines.
- Efficient in optimizing limited resources, and supporting the organizational goals
- Ability to learn specialized computer systems, HRMS, Leave Tracker/SILAS, and any new programs that may be implemented for the position
- Ability to understand and maintain confidentiality
Professionals Who Have Three Years Of Fiscal Record-keeping Experience.
Education can substitute year for year for experience.
Interested? Submit your application today!
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Questions? If you have any questions, you are encouraged to contact DSHS recruiter by email at Saleen.Hernandez@dshs.wa.gov and reference 01698.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security
