Accounts Payable Analyst

Description

Accounts Payable Analyst

(Fiscal Analyst 2)

WaTech: A great place to work!

As a Washington Technology Solutions (WaTech) employee, you will have a unique opportunity to help advance the latest IT technologies and practices used by state government to meet the needs of Washingtonians. Through teamwork, partnership, and collaboration WaTech works to transform public service through a connected government.

About the position

The WaTech Finance group provides financial management services to all managers and staff within the agency. These services include rate setting, business analysis, accounting, budgeting, fiscal data and information development. The staff in the Finance group also works collaboratively with each other in the areas of budgeting, billing, accounts payable, accounts receivable, payroll and general ledger accounting. This position reports to the Accounting Manager.

Duties

Some of what to expect with this role:

• Perform analysis to ensure accuracy by managing vendor billing contracts and performing collections, including making recommendations to management concerning payables.
• Review, analyze and interpret Accounts Payable transactions, records and reports.
• Analyze a variety of vendor payments such as A-19 vouchers, invoices, purchase card, and monthly accrual transactions are in compliance with applicable federal, other state agencies, WaTech, and unit requirements, policies and procedures.
• Maintain and monitor vendor contracts to ensure the invoices and payments comply with the contracts.
• Review and audit accounting on contracts to ensure fiscal compliance when processing payments.
• Review vendor invoices to ensure appropriate documentation such as approved purchasing documentation, receiving reports in the Procurement Request System (PRS), or other payment authorizing documents.
• Analyze the accuracy and completeness of payments and accrual documents such as dollar amount, agency financial account coding, vendor and fiscal period.
• Review and analyze vendor invoices to ensure appropriate taxes are assessed.
• Review payments to avoid loss of early payment discounts, and/or disruption or suspension of services.
• Review purchase card reimbursement requests to ensure appropriate documentation, such as approvals, receipts, log, and other supporting documentation to ensure compliance with state guidelines rules and regulations and WaTech policy.
• Assist vendors and internal programs in resolving discrepancies between invoiced amounts and receipted goods.

Qualifications

Here’s what we’re looking for:

• Six years of accounting experience, such as accounts payable and accounts receivable. This must include:
  • One year experience with MS Office products, including Excel spreadsheets, and formulas such as pivot tables, charts, vlookup, if/sumif.

*A bachelor's degree in accounting or business administration may substituted on a year-for-year basis for up to four years of the required experience.*

Preference may be granted to applicants with the following:

• Two years accounts payable experience in a state governmental environment.
• One year of experience applying Generally Accepted Accounting Principles (GAAP), handling general ledger accounting, accounts payable, or accounts receivable or revenue management.
• One year experience comparing and analyzing financial data, identifying issues, challenges and trends.
• One year of experience with accounting financial and reporting systems.
• One year of experience with a procurement or similar systems.

Supplemental Information

Telework:

This position is approved for teleworking. However, it has a twice per week onsite requirement. The Finance Accounting unit service business hours are Monday-Friday, 7 a.m.-4 p.m.

We value diversity and different perspectives:

WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives, and unique identity.

What WaTech offers:

As an employee of WaTech, you’ll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more.

While WaTech is headquartered in Olympia, Washington, which is near some of the country’s most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work-life balance.

To learn more about WaTech, and what our employees enjoy about working here, please visit our website.

How to apply:

Applications for this recruitment will be accepted electronically. Please select the large “apply button” at the top of this announcement. You may need to create a profile and account in Washington state's automated application system. We invite you to include your name and pronouns in your material to ensure we address you correctly throughout the application process.

To be considered for this position you will need to:

• Submit your online application.
• Answer all required Supplemental Questions.
• Attach a Letter of Interest that addresses how your experience qualifies you for this role.
• Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position.

• Include Three professional references and their contact information.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. (Please redact any personally identifiable data such as social security number prior to submittal.)

Note: Applications without the requested attachments identified above or containing supplemental question responses with comments such as "see resume" may lead to your application being disqualified from consideration.

Conditions of employment:

This position requires a background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position and is a continued condition of employment.

Recruitment process:

First round of application assessments will be conducted seven days after the initial job posting date. The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date during the recruitment process. It is to the applicant's advantage to apply as early as possible. This recruitment may be used to fill multiple positions.

Contact us: For inquiries about this position, please contact Rebekah Wilkes at (360) 407-8646 or email to Rebekah.Wilkes@WaTech.wa.gov

Persons requiring accommodation in the application process or for an alternative format may contact Human Resources at (360) 407-8242 or Human.Resources@watech.wa.gov. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. WaTech complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.