Scheduled Hours

37.5

Position Summary

The Administrative Coordinator will be a part of the Advancement Administration team and report to a leader within the team. Advancement Administration supports University Advancement in the areas of Talent Management, HR, Organizational Management, Finance, and Office Services. Responsibilities include providing project and administrative support to senior leaders in the Advancement Administration team in assigned areas. The incumbent will have superior attention to detail, outstanding oral and written communications skills, advanced computer skills, ability to work well under deadlines and to handle multiple projects simultaneously, and ability to apply good judgment and handle confidential information and situations with sensitivity and discretion.

Office Services supports all areas of University Advancement. The UA staff is located in several locations that cover over 140,000 square feet of space. The person in this role will assist in coordinating and carrying out the services provided to support the office and building operations.

Job Description

• Manage daily operations for assigned areas. Makes recommendations regarding procedures and practices. Assess and coordinate requests for assigned areas of Advancement Administration.
• Provide administrative support to assigned areas, which may include arranging and maintaining work files, managing calendars, providing telephone support, scheduling meetings involving complex calendars, and/or completing Workday transactions. Create and format various reports and presentations.
• Manage projects for assigned areas including preparation of supporting materials, updating spreadsheets and data tracking, personnel projects, and updating and communicating procedures as appropriate. Maintain department policies, procedures, and keep information up to date on University Advancement intranet for assigned areas.
• Provide back up support for other areas of Advancement Administration, including backup for receptionists.
• Processing procurement and reimbursement requests, monitoring and ordering supplies, and oversee budget tracking as assigned.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

This is a time limited position, anticipated to last one year and is full time benefits eligible.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Business Operations, Computer Literacy, Confidentiality, Detail-Oriented, Microsoft Office, Office Equipment, Office Management, Prioritization, Professional Etiquette, Self Motivation, Sound Judgment, Workday, Working Independently

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.