What are the responsibilities and job description for the Advancement Coordinator, Sam Fox School - University Advancement position at Washington University in St. Louis?
Scheduled Hours
37.5
Position Summary
University Advancement boasts a talented, knowledgeable teams dedicated to strengthening the university and its worldwide network of alumni and friends. Our purpose is to secure resources to assist Washington University in St. Louis in fulfilling its mission of teaching, research, and community service. We advance the university's mission through fundraising and other programs that promote awareness, understanding, involvement, commitment, and advocacy on the part of our constituents.
The Coordinator, Philanthropic Strategy Team primarily assists one of the school or priorities focused teams with projects such as meeting, program, and event coordination. Coordinators will also provide database, administrative, and calendar management support services as needed to meet the engagement goals of the team. While working with a specific team, this position reports to the Senior Manager of Support Services, Philanthropic Strategy and is part of an overall administrative team for Philanthropic Strategy.
Job Description
Primary Duties & Responsibilities :
- Support a school team with event, meeting, and program coordination. Serve as liaison between the school team and UA events team. Work with the Dean's Office to help coordinate National Council meetings. Coordinate event logistics and collateral (name tags, place cards, menus, programs, meeting packets, signage, etc.). Manage RSVP system and tracking. Create and send event-related communications. Staff events as needed.
- Support school team by coordinating ongoing Executive Director and Dean donor meetings and travel, including strategic itineraries, researching, writing and organizing prospect briefings, working across UA to assemble, consolidate, and organize collateral materials, and ensuring appropriate follow-up.
- Support the school team with database projects. Request, run, and analyze reports; create, manage, update, and maintain critical data sets; coordinate and manage data related processes in ARCH.
- Manage the school team event calendar and support the staff with their calendaring and scheduling needs. Serve as the team liaison for calendar coordination within University Advancement and schools or initiatives.
- Support the goals of the Philanthropic Strategy vertical with other duties as assigned.
Working Conditions :
Job Location / Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education :
High school diploma or equivalent high school certification or combination of education and / or experience.
Certifications :
No specific certification is required for this position.
Work Experience :
Relevant Experience (3 Years)
Skills :
Diversity Awareness, Relationship Building
Driver's License :
A driver's license is not required for this position.
More About This Job
Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education :
No additional education beyond what is stated in the Required Qualifications section.
Certifications :
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience :
No additional work experience beyond what is stated in the Required Qualifications section.
Skills :
Adaptability, Business Events, Business Interactions, Communication, Confidentiality, Database Software, Deadline Management, Detail-Oriented, Email Management Software, English Grammar, Graphic Design, Highly Developed Interpersonal, Microsoft Applications, Microsoft Office, Optimistic Attitude, Professional Etiquette, Qualtrics, Social Interaction, Sound Judgment, Telephone Communications, Time Management, Workload Prioritization
Grade
G08-H
Salary Range
21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Wellness
Family
For policies, detailed benefits, and eligibility, please visit : https : / / hr.wustl.edu / benefits /
EEO / AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Salary : $21 - $33
