Scheduled Hours

37.5

Position Summary

The Facilities HR/Payroll Coordinator will play a crucial role in overseeing payroll for over 180 staff, including more than 100 union members, while providing essential support for various HR activities within the Facilities Planning and Management department. In coordination with central HR, this role will provide support with recruiting, training, onboarding and offboarding. Ensuring compliance with bargaining unit agreements and WashU policies and procedures while executing these duties is a key aspect of this role.

Job Description

• Processes bi-weekly and monthly payroll for union and non-union employees, ensuring accuracy and timeliness of time and labor reporting activities, and verifying compliance with the union contract on all payroll issue.
• Reviews time sheets, wage computation, and other information to detect and reconcile payroll discrepancies between Maximo and Workday.
• Assists hiring managers with writing and placing advertisements as requested.
• Reviews, approves and posts new job requisitions submitted by department users in a timely manner.
• Conducts phone screening, schedules interviews, and participates in and leads interviews.
• Develops interview and phone screen questions.
• Performs employment reference checks and verifies required license/certifications of applicants.
• Tracks the onboarding and offboarding processes and ensures successful completion.
• Supports manager in identifying and assessing training needs for the department.
• Assists with the tracking of training.
• Makes suggestions for improving processes and systems and implements as needed.
• Performs other duties as assigned.

Working Conditions:

• After initial onboarding, there is an option to work a hybrid schedule of two days remote and three days onsite.
• Some travel on campus necessary.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Payroll, Accounting, Or Administrative Support (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree - Human Resources

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Human Resources (3 Years)

Skills:

Analytical Thinking, Confidentiality, Customer Service, Deadline Management, Detail-Oriented, Human Resources (HR), Human Resources Processes, Interpersonal Communication, Learning and Development (L&D), Microsoft Office, Multitasking, Prioritization, Recruiting, Stress Management, Teamwork, Union Contracts, Working Independently, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.