Scheduled Hours

40

Position Summary

Provides administrative/operational support for Pediatrics Research Operation.

Job Description

• Provides administrative/operational oversight of assigned program/project.
• Develops project/program goals, objectives and plans in collaboration with management.
• Oversees implementation of project plan, monitor, track and evaluate progress.
• May manage/oversee work of staff and/or student workers.
• Conducts research, collect/analyze data, oversee data entry.
• Complete special projects as needed.
• Performs other duties as assigned.

Support Services

• Creates and maintains work order system for Support Services in addition to assigning and helping to prioritize work orders and ensure tasks are completed – daily.
• Monitors Support Services email account for work orders.
• Meets weekly with Support Services to review work orders in person.
• Keeps Support Services/Mailing aware of large items arriving on the dock.
• Places work orders with Facilities (i.e., hood connect/disconnect, plumbing, carpentry, electrical). Keep Director and Contact informed of requests so they can be approved/disapproved.

Lab Equipment

• Creates and maintains Microsoft Access equipment inventory database for MPRB which includes emergency contact list and cards.
• Runs reports from equipment inventory database – by PI, by equipment, by building, etc.
• Reviews physical inventory annually.
• Maintains spreadsheet of common equipment and keep labs informed of any changes.
• Keeps IT informed of -80 contact info for netbotz alarm system.
• Updates asset system. Adds missing information, update location, PI. Runs reports when requested. Works with Contamination Control to ensure that tissue culture hoods are recertified annually.
• Assists with Lab Archives – giving permission to users, updating content.

Space/Moves

• Assists/advises with space planning and ensure both lab space and clinical research space is being utilized efficiently. Includes making mock maps.
• Assists labs, along with Support Services, ordering large equipment (freezers, incubators, etc.) locating space and making sure electrical is correct.
• Schedules and attends Lab Committee meetings.
• Meets with new labs to assist with compliance (e.g. guide labs to create “Blue Book” set up, ensure appropriate signage is posted, etc.).
• Meets with new PIs along with Director to discuss needs. Ensures space is move-in ready, phone, chair, paint, clean, etc. Prepares pamphlet for new PIs.
• Maintains maps and assist with assignment of space for new employees.
• Completes the inventory assignment portion of Manage Space. Walks the space, keep track of usage, work with PIs and lab members. Maintains a floor spreadsheet. Runs report to ensure accuracy in OSIS.
• Lab Moves: Works with project planner if a large move. For smaller moves, assist Support Services with equipment location, etc. Assists lab with spaces they can use (i.e., cold room, TC room).

Environmental Health and Safety (EH&S)

• Acts as Liaison with Environmental Health and Safety Department and laboratory personnel.
• Oversees close out procedure for labs departing (removal of radioactive, bio-hazardous, chemicals, recyclable chemicals, and other waste). Ensures items from equipment/cold rooms are removed, work with labs to clean lab, work with housekeeping and oversee lab decommissioning.
• Coordinates annual laboratory safety inspections with EH&S.
• Oversees eye wash safety inspections. Inspections saved to WUSTL Box/SharePoint for EH&S.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Communication, Deadline Management, High Accuracy, Organizing, Prioritization, Stress Management, Work Efficiency, Working Independently, Workload Management

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.