Scheduled Hours

40

Position Summary

Position specializes in program and project management and assists the Program Director in the overall operational and strategic management of the Center. Duties entail operational and program support of a multi-project grant and coordinating, facilitating interactions among the various faculty, staff, and services, and developing and sponsoring educational programs and community outreach resources. Works closely with the division’s office of research administration to provide financial oversight for the Center.

Job Description

• Assists the Program Director with the direction and coordination of daily activities for grants, contracts, funding and proposal submissions for the Clinical Research Support Core (CSC)of the Undiagnosed Diseases Network’s Data Management Coordinating Center and assists the directors with administering the grant and other related functions.
• Assures adherence to grant, IRB and Washington University guidelines for the Subawards applications, review, and funding and other projects within the CRSC.
• Attend meetings for the Undiagnosed Disease Network (UDN), representing the CSRC with close communication with the Program Director.
• Advises CRSC Director on operational concerns and serves as the communications liaison among the various CRSC projects.
• Composes annual solicitation of Subaward proposals. Helps organize and coordinate the Subaward review, scoring, acceptance, notification, funding, and milestone reporting processes for all funded applications.
• Drafts CRSC updates for UDN/DMCC website from materials provided by CRSC Director.
• Provides projections/recommendations for future resource allocations for the Subaward proposals.
• Prepares and maintains minutes from CRSC meetings and DMCC activity related to proposals, ensuring follow up and implementation of decisions and policies.
• Plans and coordinates meetings, educational seminars/conferences and presentations for visiting speakers; coordinates travel arrangements and schedules for visiting speakers for the CRSC sponsored events.
• Establishes/enhances contacts with other DMCC centers and UDN Clinical Sites to facilitate collaboration and exchange of information and horizontal integration between the WashU-based CRSC and DMCC.
• Maintains contact with the Program Officer at the NIH/NINDS and DMCC Director to ensure that the CRSC is adhering to policies and achieving the mission of the UDN and DMCC.
• Establishes contacts with investigators at other UDN institutions to facilitate utilization of CRSC resources.
• Establishes and maintains contacts with community groups that support the funded CRSC Subaward proposals.
• Assists the CRSC Director with the integration and communication among other relevant WashU grants, e.g., the WashU UDN Clinical Site.
• Working closely with the CRSC Director and research administration team, to formulate progress reports and competitive renewals of the WashU-based CRSC: includes review of submission requirements; assembly, formatting grant; typing of biographical sketches; compilation of publications; drafting of key documents; development and typing of the bibliography and all other items as required. This involves:
  • Obtaining the format for grant submission from the NIH and DMCC and following the guidelines for the required preparation of tables documenting use and progress.
  • Obtaining Progress Reports from each funded Subaward application, including milestone achievement and resulting publications.
  • Compiling and submitting the reports/renewals in the required NIH format.
• Composes informational content for updating UDN/DMCC website.
• Assists the CRSC Director with public relations and fundraising efforts. Prepares and submits materials for educational grants.
• Participates in project review meetings with NIH/NINDS program officers and UDN DMCC leaders and prepares reports and analyses.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement (PC Typing)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Business Administration, Deadline Management, Grant Administration, Grants Management, Interpersonal Communication, Microsoft Office, Oral Communications, Prioritization, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.