Student Support Assistant (40 hrs, 200 days)

TMCC HIGH SCHOOL STUDENT SUPPORT ASSISTANT

Summary Description

Under general direction of the TMCC High School Administrator, performs secretarial responsibilities at TMCC High School that include bookkeeping, registration, attendance, counseling support and student support initiatives. Assists the School Counselor and the School Registrar in processing records and documents and assists Administration in coordinating meetings and activities that support student success. Incumbent will be required to work during summer months to assist in registration and collection of student activity fees. Incumbent will perform related work as required. This school is a non-traditional high school with an enrollment of approximately 235 high school students.

Exemplary Duties/Responsibilities

The incumbent serves as Assistant Bookkeeper, responsible for managing the Student Activity Fund and all expenses related to the school's student activities. General duties:

• Manages the school activity fund and processes transfers from one account to another according to assure accountability for expenditures; processes purchases through the Student Activity Fund; matches bills and invoices for activity fund purchases; maintains filing system for school budget transactions.
• Prepares and maintains the general ledger books containing in accordance with school district policies and regulations; collects and verifies student activity fund receipts; prepares and makes bank deposits; issues and monitors student activity purchase orders; verifies and writes checks for student activity funds; prepares general journal/adjustment entries; records transactions for student activity funds into computerized accounting system; maintains daily balances of general ledger; performs monthly bank reconciliation; prepares monthly reports for principals review and submission to district office; prepares monthly statements for activity advisors; prepares activity accounts for yearly audits; maintains and monitors petty cash funds.
• Receives, records, and refunds student textbook deposits; collects and maintains record of student textbooks returned; collects student textbook fines; verifies, records and refunds all other fees and deposits paid by students; monitors student activity depository accounts for the school; prepares payroll documents and independent contractor agreements for student activity fund payments
  
  

The incumbent assists the School Registrar in the following areas: Prepares information packets for New Student Orientation and Registration; Assures all parents complete on-line registration; Oversees records of students who are accepted into the school on probationary status or currently enrolled students who are placed on probation due to any deficiency.

Maintains filing system containing required student information, including permanent records, cumulative folders and health records; makes sure all parents complete on-line registration; types student information into Infinite Campus and creates spreadsheets for managing student information, when necessary; receives proficiency testing results from Testing Coordinator and certifies on permanent record students passing; sets up computer file and calculation system for student information and enters in computer; assists in receiving, evaluating and converting to credit system all transcripts received from students enrolling from other school districts; reviews graduate records to assure graduation requirements have been satisfied; calculates grade point averages, class ranking and number in class, and types information on student permanent records; prepares transcripts and mails to colleges and universities as requested by students; receives release requests and forwards copies of student records.

• Processes student applications and reviews them to assure all criteria are met for acceptance. Meets with students and parents to request required registration information; verifies addresses and assigns grid numbers; posts student information and maintains student count; receives withdrawal information and posts; verifies proof of student identification and required shot records at time of enrollment.
• Answers telephones and types various documents; assists students with problems regarding transcripts, credit counts and grade point averages; assists counselors with questions regarding grades, credits and transcripts; and contacts schools for records and grades.
  
  

The incumbent assists School Counselor: Carry out testing procedures. Makes student/parent appointments for School Counselor and maintains daily and weekly schedule for School Counselor. Keeps a list of scholarships and disseminates scholarship information, including deadlines, to all juniors and seniors and their parents.

Assists School Counselor and Administration: Collaborates in planning and hosting parent information nights and student-parent-public events and prepares handouts/information packets for those events. Maintains records on students who are referred to the school's academic and behavioral intervention program, Student Support Program (SSP), including scheduling student-teacher-parent conferences for those students who need intervention. Schedules rooms for meetings, events and testing. Completes work orders for media, room set up and food ordering/delivery.

• Assists the counselor by helping students develop skills in the areas of academic-personal-social growth, educational planning, and career and vocational development; develops activities and resources to implement and evaluate the program; works with the community to assist students and families in need of services outside the school's resources; and networks with all professionals at school and within the counseling community to monitor and assess needs of students at the site. Tracks college progress reports and documents results. The incumbent assists counselor to help all students become career and college ready.
• Assist students with developing skills that support academic achievement and lifelong learning; assists students with investigating career opportunities; assists students with acquiring skills that maximize their personal and social development; maintains confidentiality, facilitates and /or participates in conferences with teachers, students, and parents; consults with and serves as a resource for the community; maintains student records and uses Infinite Campus (IC) appropriately, participates in on-going professional development, complies with school and district policies and state and federal laws; attends trainings as required and supports staff progress towards educational goals.
• Assists in principal, counselor and teachers coordinate student activities and events by communicating with the community, confirming participation in those activities, e.g. Career Day and Senior Portfolio Day; handles student and event participant rosters; requests and confirms space, media and equipment for activities and events.
  
  

Serves as the school's Attendance Clerk and performs all duties related to this position, including tracking attendance in Infinite Campus and communicating with students and parents on matters of attendance.

• Responds to requests for investigation and evaluation of truancy cases; consults with schools, locates student, parents, guardians and/or other responsible adults; interviews relevant parties either in person or by telephone; works with school, students and parent or guardians to develop attendance agreements; informs parties of legal issues regarding compulsory attendance laws.
• Gathers data and prepares detailed reports of finding; maintains records and correspondence as required by District policies and procedures.
• Contact and works with community agencies such as: social service, law enforcement, recreational, religious, educational and legal services; refers students and parents to community programs that will support the student and family; works with school staff; identifies and reports suspected cases of child abuse and neglect.
  
  

Answers telephones; greets all individuals who enter the front office; types various documents as requested; assists students with problems and, if necessary, refers them to other staff according to area of need.

The incumbent performs other secretarial duties as requested.

EMPLOYMENT STANDARDS

Education/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

• Equivalent to a high school diploma;
  
  

AND

• Three (3) years of secretarial experience, some of which was in the area of student registration and transcript review.
  
  

Knowledge of: State, county and Washoe County School District Educational requirements; Washoe County School District graduation requirements and regulations; basic math; grammar, spelling, punctuation and vocabulary; modern office procedures and equipment.

Skill at: Effective communication, both written and verbal; ability to develop good rapport with co-workers, students, teachers, parents, the TMCC community and the public. Computer data entry and utilizing various software programs; filing, typing accurately; utilizing effective time management to organize work assignments; researching information; computer usage and word/information processing--including the Excel spreadsheet program, maintaining accurate records; operating modern office equipment.

Licenses/Certificates: None Required.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.? The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s) TMCC High School

Internal Job Number 2024-25-E250650

Salary

Grade 19

Sch A: $18.05 (entry step)

Sch B: $21.40 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.

Additional Job Information

Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;

• No waiting period on Medical, Dental, Vision and Life Insurance
• Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
• Sick Leave, Holiday Pay and Vacation Pay
• Public Employees Retirement System (PERS)
• Contribution options will be explained in detail during the New Employee Orientation.
• Salary Increases
• Longevity Bonuses
• Guidance Resources
• And More - Visit our Benefits page for more information.
  

Temporary employees working less than 6 months do not receive benefits.

New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.