What are the responsibilities and job description for the Administrative Assistant I (WTHC Administration) position at Washoe Tribe of Nevada & California?
High School Diploma or GED and two years administrative experience; or equivalent combination of education and experience.
Preference will be given to Qualified Native Americans.
Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
Screens incoming calls and correspondence; exercises judgment and responds accordingly.
Records and delivers messages or transfers calls to voice mail when appropriate.
Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
Prepares program flyers and promotional materials as directed.
Assists with the scheduling of facilities, travel and activities as directed.
Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
Maintains financial records; processes accounts payable, purchasing and travel documents.
Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
Maintains, updates and communicates schedules and calendars for administrative personnel
Promotes positive image of Tribal Health to Tribal members and professional contacts.
Reviews forms and ensures accuracy and completeness. Seeks out additional information as necessary.
Performs administrative and clerical tasks for WTHC Administration
May assist in computer data entry for the purpose of medical billing.
Establishes and maintains an effective filing and retrieval system.
Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
Photocopies, collates, distributes, and files documents.
Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
Orders and maintains inventory of office supplies.
Receives, sorts, logs, and routes mail.
Attends meetings and takes minutes as requested.
Performs errands for the Executive and Deputy Director as needed.
Performs other duties as required.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Knowledge of records management and basic accounting procedures.
Knowledge of or ability to learn EHR computer programs.
Knowledge of general goals and purpose of the Washoe Tribal Health Center
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
Ability to represent the organization in a professional manner, building respect and confidence.
Ability to maintain confidentiality.
Ability to handle multiple tasks and meet deadlines in stressful situations.
Ability to carry out instructions furnished in verbal or written format.
Ability to work independently with minimal supervision.
Knowledge of the Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to operate a motor vehicle; stand, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work is generally performed in an office setting with a moderate noise level.
The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:
Negative alcohol and drug screen
Meet requirements of Public Law 101-630
Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days
Must be insurable under the Washoe Tribe’s driving policy
- Conditions of Employment:
- Benefits
- Paid Holidays
Please note:
Hiring preference is provided to members of the Washoe Tribe of Nevada and California followed by members of other federally recognized tribes. Must pass and comply with the PL101.630-Indian Child Protection and Family Violence Protection Act. Washoe Tribe of Nevada and California requires any designated candidate to complete a pre-employment drug/alcohol screening, must possess a valid NV or CA. driver license within thirty (30) days of employment, (when applicable) and PL 101-630 Criminal / Character Investigation background check.
Medical
Nevada & California- Federal Employee Benefits Program (FEHB) provides employees with numerous medical plan options to best fit each employee’s specific medical needs, residence service area, and budget. The employee’s also have the options for Transamerica Supplemental Insurance by payroll deductions.
Dental & Life
Nevada & California- Guardian PPO $1500 Annual Maximum Benefit, Dental Guard Preferred, Calendar Year deductible $50.00. Included with Guardian the Tribe offers a $50,000 Basic Term Life for employee only coverage.
Vision
Nevada & California- VSP Wellness eye exam $10.00 copay, prescription glasses $25.00 co-pay, standard lenses covered allowance $130.00 every 2 years, and contacts in lieu of glasses.
13 Paid Holidays Per Year!
New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Indian Day, Nevada Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, and one Floating Holiday.
Salary : $50 - $1,500
