Source to Pay Coordinator

As an EEO / Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

I. Job Summary

This intermediate level position ensures compliance with all WM policies and procedures involving the Source to Pay (S2P) process. This position is a liaison between the business, the S2P team and the vendor working to ensure prompt delivery of purchase orders and resolution of all requisition, purchase order and vendor queries. This position will take an active role in mentoring and training.

II. Essential Duties and Responsibilities may include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Serves as the Area’s S2P champion by partnering Supply Chain, Accounting, and Field Operations to promote S2P’s objectives and work with Area leadership to resolve issues / non-compliance and the Business.
• Direct and engage in Area S2P / Accounts payable activities including but not limited to, payment inquiry follow up, monitoring invoice approval and assisting in tolerance failure resolution.
• Performs the duties of a subject matter expert including pulling and distributing the appropriate reports / queries to Area personnel, acting as the Area point of contact and resolving Area S2P issues.
• Partners with Accounts Payable to ensure appropriate use of payment methods and invoicing channels.
• Drives utilization of corporate procurement agreements and preferred suppliers.
• Works with finance & accounting to resolve supplier billing and payment issues.
• Assists vendors with onboarding process, invoice and payment inquiries.
• Assists business and vendors with Coupa processes.
• Monitors the open PO view / history report to ensure aged items are being worked / resolved in a timely manner.
• Monitors views / reports for unresolved tolerances. Works with users as necessary to have tolerances resolved for invoice approval and accurate / timely posting to the GL.
• Aid area users with setting up new suppliers and work with supplier support for aid in assisting suppliers.
• May need to create receipts for non-integrated Compass orders, emergency receipt creation requests and void receipts on exceptions.
• Develops process documentation.
• Evaluates process and procedures for continuous improvement.
• Facilitates compliance with and communication of Source to Pay policies & procedures.
• Coordinate and host training calls with Coupa users, utilizing TEAMS and Powerpoint.

III. Qualifications

The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience

B. Certificates, Licenses, Registrations or Other Requirements

C. Other Knowledge, Skills or Abilities Required

IV. Work Environment

Office : This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, etc.

Benefits

At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.