Bids/Contract Specialist

Job Summary

• Assist Supervisor in preparation of Bids and Request for Proposals (RFPs) submittals by deadlines.
• Compile various bid and contract related tracking reports and correspondence.
• Perform in a fast-paced, proactive, exciting atmosphere.

Essential Duties and Responsibilities

• • Research, prepare and assist in bid/quote submittals before published deadlines including, but not limited to the following:
    • Search emails and internet search engines to locate bid opportunities and bid updates.
    • Catalogue new bid/quote opportunities in Outlook Calendars, CRM System, Bid Reports and distribute information to appropriate personnel.
    • Assist with research and various stages of bid preparation.
    • Complete and send all bid signature pages, to be included in bid documents, to CFO or appropriate Wastequip personnel for ink signature. Monitor signature status to ensure receipt prior to bid submittal.
    • Monitor for any Fed Ex delivery delays.
    • Complete bid response information into bid documents and compile response information to be submitted by deadline.
    • Provide and maintain necessary bid submission and support materials (i.e. Wastequip brochures, standard insurance forms, W-9 forms, etc.) for proposals.
    • Proofread documents and bid responses after Manager/Supervisor has completed to double check accuracy.
    • Fed Ex/email/enter online bid packages to entities with daily follow up to ensure delivery by bid opening day.
    • Copy/scan/file/log final bid/quote information in Public Drives, CRM System and specific reports.
    • Prepare and submit “No Bid” responses as necessary.
    • Continually maintain Bid Reports, including but not limited to:
      • Bid Summary Reports.
      • Contract Purchase Order Reports.
      • Contract Folders.
    • Maintain Outlook bid calendar to ensure that bid deadlines are updated.
    • Schedule and assist with contract reviews.
    • Maintain municipal and customer files.
    • Maintain and update customer reference lists.
    • Complete and submit local vendor registration forms.
    • Maintain and update vendor registration database for government entities.
  • Additional tasks and projects as required. Interchangeability of above tasks may also be required by Supervisor.

Qualifications

Proficient in Microsoft Office (Word, Excel, Outlook, Teams, minimal PowerPoint), Adobe DC Pro, internet navigation/maneuverability. Able to operate general office machines and equipment, such as copier/printer/scanner, laminators, comb binding, phones. Will need to learn Salesforce/Lightning (prior experience helpful, but not required).

Education and Experience

High School Diploma Required.

Other Knowledge, Skills or Abilities Required

• Dependable and responsible in work attendance and work habits.
• Goal oriented and disciplined under pressure.
• Enthusiasm for challenging responsibilities in a fast-paced, changing environment and projects. Flexibility to track/manage/prioritize detailed tasks and stages of multiple projects at once with multiple immoveable deadlines.
• Extensive organization, attention to detail, and time management skills.
• High standard for accuracy. Systemize to prevent errors and omissions.
• Must be neat and efficient.
• Proactive and practical approach to problem-solving.
• Able to job share and communicate closely with Supervisor (and others as required).
• Excellent communication skills with precise documentation and tracking contacts (intercompany/internals, Sales staff, customers/municipalities, externals).
• Previous bids/contract experience helpful.
• No supervisory responsibilities.

Company Benefits:

• 2 Medical Plan Options - Base HSA (High Deductible) and Buy-Up

Medical Plans

• Prescription (Rx) Insurance
• Health Savings Account (HSA)
• 2 Dental Plan Options - Base Dental and Buy-Up Dental Plans
• Vision Insurance
• Flexible Spending Accounts (FSA’s)
• Health Care FSA
• Dependent Care FSA
• Company Paid Base Life Insurance
• Company Paid Accident, Death & Dismemberment Insurance
• Company Paid Business Travel Accident Insurance
• Company Paid Disability Insurance

• Short-Term Disability (STD) and Base Long-Term Disability (LTD)

Insurance

• Employee Assistance Program (EAP)
• Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance
• 401(K) Retirement Plan with 50% Company Match
• Voluntary Pet Insurance
• Vacation and Personal/Sick Time
• Paid Grandparent Leave
• Paid Bonding Leave
• Adoption Assistance
• Education Assistance (Tuition Reimbursement)

About Wastequip

Wastequip got its start in 1989 with containers and compactors. But, today, we have evolved into so much more than just a manufacturer of high-quality steel containers and compactors. We are the waste industry’s only All-in-One solutions provider – from carts and containers to collect waste to hoists and trash trucks to move the waste to parts, service and technology to keep your operation running smoothly.

While we’re proud to be North America’s leading manufacturer of waste handling equipment, we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing – building a brighter future for all.