Tech Arts Administrative Coordinator

Description

The Technical Arts Coordinator will function as the main communication liaison for the department and work with ministries and departments to gain details of Technical Arts/Media needs and ensure the information flows to the appropriate team member(s). Oversight of Planning Center and Technical Requests scheduling is a primary function, including scheduling and communications with volunteers and staff. This role will help ensure the department is aware of deadlines, events, tasks, and other operational needs.

Technical Arts Planning/Support – Work alongside other staff and/or volunteers to carry out Technical Arts Team production needs for Mid-Week/Weekend Services and Events. Handle a wide range of activities to ensure successful planning and implementation of media arts requirements. Plan, schedule, and arrange the technical supports required for each service/event. Advise ministries on the technical specifications, and usage of technical equipment required for the individual service or event. Facilitate communication between all involved parties to ensure that tech details are well defined, understood, and provided. Schedule and participate in pre-event planning meetings. Coordinate with Communications team on required materials for each event. Provide printed details (service order, stage plots, charts, etc.) for every service or event. Assist in recruiting, training and assignment of volunteer or paid technical staff for individual services. Create slides in support of high volume of sermon/events.

Volunteer Assimilation – Will be the point of contact for any and all interested media volunteers and serve as a liaison between WOL MEDIA and potential volunteers. Be present to serve as “tour guide” for scheduled weekend observations and All Access Media Tours. Will continually reach out and follow-up with interested/potential volunteers to get them plugged in, scheduled, and serving.

Admin – Coordinate and/or provide administrative support for Technical Arts. Includes sending communications, scheduling, inventory tracking, database, ordering supplies, organizing/archiving materials, etc. This position processes all department invoices, orders, check requests, and other budget-impacting areas to ensure accuracy and on-time action. Other duties as assigned.

As an Administrative Coordinator, coordinate a single ministry function or team of volunteers or interns. May have some assignment for making sure staff or a team of people completes assignments, does not have the responsibility of completing performance reviews.  Evaluate the health and success of the ministry and deliver feedback to supervisor. May be responsible to monitor and oversee a ministry budget. Collaborate with other ministry teams when appropriate.
 

Full Time WOLCC EEs:

• Employer Paid Options- Health Insurance (Medical, Dental, Vision)
• Employer Paid- $10K Life/AD&D Insurance Policy
• Employer Paid- Short Term Disability Insurance
• Voluntary Insurance Offered (Life, Disability, AFLAC, Long-Term Care)
• 2 Weeks Paid Accrued Vacation per Year
• 40 hours Sick Paid Leave per Year
• 10.5 Paid Holidays per Year
• 2 Weeks Accrued Paid Mission Time Every 2 Years
• Up to 10 Days Paid for Jury Duty
• Paid Bereavement Leave available
• 403(b) Retirement Savings WOL Matching
• WOLCS Tuition Discount up to 50%

Qualifications

•    3 years’ professional experience in an administrative role supporting a program or a business unit
•    3 years’ relevant experience providing media arts support
•    2 years’ event planning and delivery experience
•    Expert knowledge of relevant software, Mac OS and media arts tech equipment
•    Intermediate knowledge of office technology tools including web-based, Facebook, Instagram, MS Office, Publisher and database use
•    Demonstrated success planning and running complex events that involve volunteer teams
•    Ability to recruit, lead, train and supervise volunteers
•    Ability to work with scissor and boom lifts
•    Excellent written and oral communication
•    Strong attention to detail
•    Friendly, flexible, able to multitask, enjoys working with all kinds of people
•    Able to work flexible hours, be available on evenings and weekends as program requires

•    Aspire to be a Christian role model in accordance with 1 Timothy, chapter 3
•    Maintain a consistent relationship with God, demonstrate a strong and growing walk with Christ, and live a Biblical lifestyle that honors Christ
•    Be personally committed to the ideals, values, and mission of WOL
•    Ability to appropriately handle confidential information; refraining from gossip
•    Ability to resolve issues according to Matthew 18
•    Be/become a Member at Water of Life and regularly attend its weekend services
•    Satisfactory background check

Salary : $18 - $25