People and Culture Admin Coordinator

For Water Street Mission to fulfill our mission and purpose, it is critical for all staff to participate in the development and maintenance of a healthy Christian Community. By living out our faith with one another and creating a space where our guests are invited to experience that community with us, we participate in lives being restored. Even as some positions have minimal direct contact with guests, each staff member has an essential role in forming and maintaining Christian community. The love of Christ, evidenced in our Water Street community, is the real impetus for change with our guests.

Job Summary:The People and Culture Admin Coordinator will perform administrative tasks and services to support effective and efficient operations of Water Street Mission's People and Culture department.

FLSA: Non-exempt; Full-time

All Water Street Mission Staff must be:

• Willing to sign the Water Street Mission Statement of Faith

• A current member or regular attendee of a local church

• Able to fully support the Water Street Mission core values and ministry philosophy

Duties/Responsibilities:

Culture Values

• Share the Good News and minister hope to those who are hurting.

• Walk alongside each other in Christian community as we journey toward maturity.

• Encourage restoration in the lives of coworkers and guests, recognizing we are each restored by God to become restorers.

• Above all, holds a love for Jesus and a recognition that ministry takes precedent over tasks.

• Support the goals and objectives of the People and Culture department in a manner that reflects the values and ministry philosophy of Water Street Mission.

• Personally model the core values of Water Street Mission.

HR Administration:

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior- level HR staff or management.

• Support the HR Generalist in the administration of Workers' Compensation and Unemployment

Compensation claims submittal and management.

• Manage the administration of employee off-boarding and separations.

• Update and maintain the HRIS system (Paycom) with status and data changes within the HRIS system.

• Coordinate the employee clearance and renewal process as well as verifications.

• Provide support and assistance with the annual Open Enrollment process and any life status changes for individuals.

Talent Development Administration:

• Support the Talent Development Manager with the recruitment process, through job postings, scheduling interviews, reference checks, etc.

• Conducts reference checks for candidates and confirms background clearance completion at time of hire.

• Plan and coordinate the onboarding process for all new employees to ensure they have consistent experience.

• Provide support to Talent Development Manager on internal staff communications.

• Provides support to Talent Development Manager with Learning Management System management.

Meeting Coordination and Administration:

• Assists with planning and execution of events such as:

Benefits enrollment (annual)

All-Staff meetings (monthly)

People and Culture team off-sites (quarterly)

Employee recognition events (annual)

Required Skills/Abilities:

• Strong verbal and written communication skills.

• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Strong organizational skills and attention to detail.

• Proficient with Microsoft Office Suite or related software.

• Associates degree or equivalent experience.

Education and Experience:

• Prior related office and team administration experience

• Experience working within a human resources team preferred

Physical Demands:

Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Stand, walk, or sit – Continuously

Use of fine motor skills – Continuously

Sitting for extended periods of time using computer – Continuously

Bend, squat, kneel, and reach – Occasionally

Lift and/or move up to 50 pounds – Occasionally

Reports To: Director of People and Talent Operations

Christian Life:

Water Street Mission is a privately funded 501(c) 3 Non-Profit, evangelical Christian ministry. Our designated purpose is religious, and we are a Christ-centered ministry that is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the

fulfillment of our ministry and purpose statement. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must:

• Be able and willing to share the Gospel and participate in the ministry activities of Water Street Mission.

• Subscribe to the Water Street Mission Statement of Faith and Qualifications of Employment upon hire and continuously while employed.

• Adhere to the Water Street Mission Employee Handbook.