Loan Officer Assistant

SUMMARY: 

Are you passionate about helping people achieve their homeownership dreams? We're looking for a Loan Officer Assistant (Loan Partner) to join our dynamic team at our Charlottesville, VA branch! This individual will be primarily focused on branch support. If you're driven, detail-oriented, and ready to make a real impact, this role is for you. You'll collaborate closely with our loan officers, guide clients through the loan process, and help turn aspirations into reality. Join us, and let's make a difference together!

The Loan Officer Assistant (Loan Partner) is the primary contact for WMC clients and is responsible for taking applications, scheduling appointments, getting the customer to the closing table in a seamless manner, calling customers and realtors on a weekly basis and locking loans. Make sure all loans are complete and ready for submission to the Processing Department. 

This position will be located in the Charlottesville/Waynesboro VA area, for the ability to come into the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Function as the primary contact and liaison between clients, Branch Manager, Sales Manager and/or assigned Loan Originators.
• Responsible for taking applications over the phone and scheduling appointments.
• Work as a liaison for Loan Originators and with processing to help coordinate weekly pipeline meetings with each Loan Originator for accurate file tracking.
• Responsible for submitting complete loan applications for each customer file. By completing all items on the checklist before submission.
• Responsible for quoting rates to clients and locking loans.
• Track all requested documents in Encompass
• Review documentation received within 24 hours of receipt for discrepancies, omitted data, verified income calculation, asset verification and Encompass updates based on verified information.
• Contact customer within 24 hours of receiving the loan file and call them on a weekly basis to give a status update to file
• Respond to customer inquiries and other related parties on a transaction as needed in a timely fashion.
• Partner with Loan Originators in resolving problems on files/documents.
• Ensure files are complete and set-up in accordance with WMC policy and procedures.
• Maintain contact with client throughout loan process.
• Maintain up-to date status information for all files with a weekly meeting scheduled with the Loan Originators keeping them on track, notified of all transaction details and status of closings.
• Call the customer and realtor referral partners every week, preferably picking the same date weekly to give a status update on the loan file.
• Verify accuracy and consistency of information in file to ensure “closing” documents are prepared according to investor/product guidelines and work closely with the Loan Processor to assure the file is ready for closing.
• Answers question regarding closing requirements from, but not limited to other staff members, vendors and investors.
• Communicate with Title companies, Realtors, Loan Originators and Borrowers to schedule/confirm the time, day and place the closing will take place.
• Knowledge of current state's mortgage lending laws

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A high school diploma or general education degree (GED) is required as well as at least one year of originating experience. Loan Partner experience is preferred.

COMPUTER SKILLS: Proficient knowledge in Microsoft Office is required. Prior experience on Encompass LOS system or other mortgage processing software is preferred.

CUSTOMER SERVICE SKILLS: Using excellent customer service skills which includes maintaining a good attitude, taking ownership of meeting customer needs, going above and beyond for customers, demonstrating a commitment to sharpening skills through education and training, using positive communication, and looking for opportunities to respect customers’ time and schedules is required.

REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists is required. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form is required.