What are the responsibilities and job description for the Communications and Events Manager position at WaterStreet, Ltd.?
An Event Director is responsible for overseeing all aspects of an event, from initial planning stages to execution, ensuring the event runs smoothly, meets team objectives, and stays within budget by managing teams, coordinating logistics, and making strategic decisions throughout the process.
Key responsibilities of an Event Director:
Strategic Planning:
Collaborate with teams to develop event concepts, goals, and objectives, aligning them with the organization's strategy.
Budget Management:
Create and manage comprehensive event budgets, tracking expenses and ensuring cost-effectiveness.
Team Leadership:
Assemble and lead a team of event planners, coordinators, and vendors to execute the event plan effectively.
Venue Selection:
Identify and secure suitable venues, considering capacity, logistics, and budget constraints.
Logistics Coordination:
Manage all logistical aspects, including catering, transportation, audio-visual equipment, and event setup.
Vendor Management:
Negotiate contracts with vendors, ensuring quality services and timely delivery.
Marketing and Promotion:
Develop marketing plans to promote the event and drive registration. Work with all social media platforms to speak to the branding and develop marketing tools for communication in the community.
Speaker Coordination:
Secure and manage speakers, including scheduling presentations and coordinating their needs.
On-Site Management:
Oversee all aspects of the event on-site, addressing any issues and ensuring seamless execution.
Post-Event Analysis:
Evaluate event success through data analysis, identifying areas for improvement and reporting to stakeholders.
Leadership and Management: Ability to lead and motivate a team, delegate tasks effectively, and make quick decisions under pressure.
Project Management: Excellent organizational skills to manage multiple tasks, deadlines, and complex logistics.
Communication: Strong verbal and written communication skills to interact with clients, vendors, and internal stakeholders.
Financial Acumen: Understanding of budget management and financial planning.
Creativity: Ability to develop innovative event concepts and design engaging experiences.
Problem-Solving: Capability to identify and resolve issues promptly and effectively.
Several years of experience in event planning and management, preferably in a leadership role
Proven track record of successfully executing large-scale events
Experience with event management software and tools
