What are the responsibilities and job description for the Legal Administrative Assistant position at Wavecrest Management?

Job Description

Responsibilities include but not limited to :

Manage calendars, schedule appointments and maintain attorney’s deadlines
Monitor electronic case files. As well as organize and maintain case files
Gathers and compiles facts and relevant case information for court
Assists attorneys in preparing for court, depositions and trials.
Assist Attorneys in preparing legal documents such as pleadings and motions
Excellent writing skills.
Prepare legal documents such as rent demands, petitions, warrant requests, motions, and etc.
Perform general clerical duties such as answering phones, filing and photocopying
Reviewing court documents including stipulations of settlement
Uploading court documents to New York State Court Electronic Filing System (NYSCEF)

o Petitions

o Affidavits

o Motions

Data entry into LTX program and BJ Murray software – Knowledge of the LTX program and / or BJ Murray software is a plus but not required.

Keeps clients informed by maintaining contact and communicating case progress.

Maintains case costs by verifying outstanding balances with an attorney, clients, and providers.

Protects the firm by keeping information confidential.

Perform additional duties as required.

Required Knowledge, Skills and Abilities

Self-starter; able to work independently as well as part of a team

Excellent prioritization and time management skills to meet deadlines

Ability to handle electronic and hard copy documents

Strong interpersonal and organizational skills

Excellent written and verbal communication skills

Great team player

High school diploma or equivalent

Paralegal certificate from an ABA-accredited program highly desired

Completion of business school as a secretary

Minimum of 2 years or relevant experience

Proficient in Excel Word and Microsoft outlook

Ability to multi-task with flexibility and adaptability in a fast-paced environment.

Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, and termination.

Company Description

Wavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.

Company Description

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Legal Administrative Assistant

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