Senior Accountant

WaveLink Overview:

WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama, providing systems integration, aviation engineering, systems/software engineering, acquisition management, and cybersecurity expertise to the U.S. Army, Air Force, and Navy. WLI currently has a position available for:

Job Description:

The Accounting Manager is responsible for corporate accounting duties and oversight of all accounting functions with the exception of corporate tax preparation. This role requires “Hands-On” utilization of Unanet and ADP and a thorough understanding of Government Contract Accounting as both a Prime and a Subcontractor as well as knowledge of various contract vehicles and contract types. The Accounting Manager works with the Business Operations team to gather information to perform necessary duties and to provide budget information to Executives as well as help create and maintain fiscal strategies that align with company goals. The ideal candidate enjoys working within a team environment, is proactive, communicates well with others and is flexible and adaptable to the needs of a growing, expanding small business.

Responsibilities:

Accounting System Oversight 

Oversight of Accounting system for compliance with GAAP/FAR/IRS and other regulatory requirements. Maintain all accounting system policies and procedures. Formulate GAAP accrual schedules in Excel and prepare General Ledger entries for depreciation, prepaid expenses, PTO time off, profit-sharing, wages payable and accrued wages into Unanet. Monthly reconciliation of all Balance Sheet items (bank accounts, credit card, fixed assets, payroll liability accounts, prepaid expense, and prepaid travel). Monthly review of trial balance for income and expense classification. Verify indirect pools have correct costs by division. Maintain chart of accounts, labor items, and payroll items. Complete month-end checklist and closing. Calculate actual indirect rates and compare with provisional rates. Prepare monthly financial review. Provide financial insight and analysis for company performance. Perform year-end closing. Assist with calculating annual over/under billing by Contract/SLIN and send amounts to Billing/Project Control for true-up invoices.

Budgeting & Planning

Prepare annual financial budget and submit provisional indirect rates to DCAA. Calculate monthly forecasting updates based on changes in personnel and new anticipated spending. Prepare multiple budget scenarios for planning purposes. Must possess ability to support proposal pricing efforts.

Purchasing System Oversight

Oversight of Purchasing activities for compliance with ISO 9001:2015. Supervise and work with Purchasing Agent to ensure proper procedures, account categorizations and posting in accounting system. Advise as needed on purchasing and government purchasing best practices /compliance.

Timekeeping Administration & Individual Work Authorizations

Oversight of Timekeeping system for compliance with DCAA requirements. Responsible for timekeeping policies, procedures, training. Review new contracts and modifications funding details. Monitor contract budgets for accuracy and recording in the system in accordance with requirements. Ensure IWA’s are entered into system. Maintain timesheet profiles. Verify payroll and labor items are mapped correctly for import, import approved time for payroll and invoicing. Ensure weekly timekeeping entry into customer systems as needed. Verify for accuracy and lock/extract timesheets in Unanet.

Bid & Proposal

Work with Program Managers on proposal requirements to provide reliable and accurate cost estimates in response to government solicitations and requests for bid proposals. Requirements may include preparation of cost volume, estimating forward pricing, calculating indirect rates, material overhead.

Payroll Preparation and Payment

Review and ensure biweekly payroll are processed, and make timely payroll tax payments (EFTPS, ADOR, child support). Reconcile payroll deductions with benefit providers invoices (health/dental insurance, Life insurance, STD, LTD, HRA, and FSA). Record monthly journal entries for accrued wages, wages payable, PTO payable, and accrued payroll taxes by division. Upload, submit and apply funding files for 401k and annual profit sharing, annual non-discrimination testing.

Accounts Payable/Accounts Receivable/Cash Mgt

Monthly review of charges to verify accounting classification and proper documentation. Ensure transaction logging and associated receipts/documentation in order. Record customer payments. Monitor A/R and notify billing if issues arise. Monthly reconciliation of revenue and A/R. Monthly Bank reconciliations. Record sweep account transactions. Satisfy any requests for information from the bank. Approve Vendors for Positive pay. Make electronic bank deposits. Perform or manage all reconciliations.

Licenses, Returns, Sales Reports Requirements

Responsible for monthly, annual, and ad hoc reporting, licensing and returns such as: Local Use tax Returns, GSA 72A sales report, IFF, Timely Wide Area Workflow billing, 1099’s, AL Business Property Return, Local City and County Licenses, annual Incurred Cost Submission to DCAA. Provide necessary data to CPA necessary for quarterly and annual tax preparation and for miscellaneous surveys.

Competencies

• Experience with Unanet or similar accounting system (Costpoint, Deltek, QuickBooks) a must. Knowledge of ADP desired.
• History of Successful Fiscal Management/Supervision
• Excellent Excel skills
• Excellent Time Management and Organizational Skills
• Thoroughness/Accuracy
• Ability to successfully communicate in writing and in person with Auditors, Managers, Employees and Business Operations Team.
  

Supervisory Responsibility

The accounting manager supervises employees of the accounting department and is responsible for the performance management and hiring of employees within that department.

Required Education and Experience

• Bachelor’s degree in Accounting or Finance or equivalent number of years of experience, plus 7 years of accounting experience in a government contracting environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required for this job as they may change according to organizational needs.

Clearance Level:  Must be a U.S. citizen

WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment.