Receiving Clerk (Seasonal)

WAWONA FROZEN FOODS

ABOUT THIS COMPANY

Founded in 1963, Wawona Frozen Foods specializes in the growing and freezing of fresh fruit. As the pioneer in the frozen fruit industry, the company is an industry leader, producing many of America's favorite fruits including fresh frozen peaches, strawberries, pears, plums, and unique mixed fruit blends.

Building on its family heritage and upholding the highest standards of food safety with refreshing taste, texture, and natural sweetness, Wawona's fresh frozen fruit is as close to nature as possible. You can always count on Wawona for quality, consistency, and excellent service.

ABOUT THIS ROLE

The Receiving Clerk is responsible for managing and overseeing the incoming inventory shipments, ensuring accurate and efficient processing of goods received. This role involves using various systems, including Business Central, for data entry and inventory tracking, managing truck weights and scale operations, and coordinating with relevant departments such as the accounting for timely receipts. The Receiving Clerk also ensures that all purchase orders, certificates, board reviews, and related documentation are accurate and processed in a timely manner. The role will work closely with internal departments and third parties to ensure accurate record keeping, reconciliation, data entry, and paperwork compliance processes supporting grower accounting and payment for materials, fresh, and equipment received.

DUTIES INCLUDE

Data Entry & Receiving

• Enter relevant information into the Business Central system, ensuring accurate tracking of received goods, truck weights, and other pertinent details.
• Maintain accurate records of incoming shipments, including inventory counts, product descriptions, and shipment information.
• Verify and process weigh master certificates for each incoming shipment, ensuring that weights are accurate and aligned with records.
• Ensure certificates are filed appropriately for future reference and audits.
• Ensure purchase orders and paperwork match data in business central, notating any issues, discrepancies or issues with delivery.

Coordination with Cooling House

• Communicate and coordinate with the cooling house to ensure proper paperwork is received prior to delivery.
• Communicate with cooling house to resolve any discrepancies in quantity or weights.
• Ensure timely transfer of goods to the cooling house or other departments as needed.

Quality Control & Documentation

• Inspect incoming shipments for any damage or discrepancies in quality and quantity.
• Prepare and maintain receiving reports, ensuring that discrepancies are communicated with the sourcing and accounting teams.

REQUIREMENTS

• Currently enrolled in pursuing a degree in Business, Accounting, Finance, Agricultural Business, or related field.
• AA Degree in accounting, business, or related field.
• Strong interest in agricultural finance, grower relationships, and/or agriculture management.
• Basic understanding of purchase orders, receiving, accounting, and/or shipping.
• Proficient in Microsoft Excel, Word, and other office software.
• Detail-oriented with strong organizational and time-management skills.
• Ability to communicate effectively and professionally with both internal teams and external stakeholders.
• Ability to handle sensitive information timely with confidentiality and integrity.
• Strong analytical skills and the ability to troubleshoot discrepancies.
• Prior experience or coursework related to inventory management or receiving is a plus.
• Bilingual in a plus.

LOCATION

• This position will work out of our Alluvial location.

BENEFITS

• Employee Assistant Program
• Paid Sick Leave
• Wawona Wednesday's, End of Season Appreciation Events, T-shirts and Hats, Employee of the Month
• You'll have the opportunity to work with great people and make a real impact - while being your unique, authentic self at work

WHY SHOULD YOU APPLY

• We learn together. We believe in supporting all employees with all the training, resources, and tools to be successful. We invest in our people, we learn together, we take the time to train, and we grow together. We celebrate OUR people and want each employee to have a long career with Wawona Frozen Foods.
• We focus on building and keeping relationships, going above and beyond, and offering world-class service. Empowering each team member to make Wawona Frozen Foods better every day, come up with improvements and suggest suggestions, and help us be innovative. We are proud of our history and want to continue to leave a legacy.
• Wawona Frozen Foods promotes a work environment that encourages problem-solving, collaboration, and a culture of growth. We roll up our sleeves, we get dirty, we exemplify true grit, and we support each other because we truly care about our people.
• We pride ourselves on having a diverse team matching our diverse product base. We have an inclusive culture where different professional and personal perspectives, ideas, and suggestions are respected and welcomed.
• We pride ourselves on the fast-paced environment that our season creates, and we recognize that if it was not for our people working hard that we would not be as successful.
• We strive to deliver the best fruit products available and to be a valued partner in every one of our customer's successes.
• We take the time to build a relationship with our customers and make sure we are producing and delivering the best products specific to your needs.

PHYSICAL AND/OR MENTAL DEMANDS

While performing the duties of this job, the employee is required to:

• Work in an environment where there can be medium to loud noise and in cold temperatures.
• Stand and walk, feel, reach with hands and arms. Occasionally requested to sit and talk or hear.
• A fast-paced environment that requires high attention to details and minimal down time.
• Occasional lifting and transporting of moderately heavy objects, such as equipment, machinery, etc. Lifting requirement: Must be able to lift up to 40 lbs. independently.
• Other duties as assigned requiring repetitive tasks, use of computer equipment, scheduling, preparing reports, etc. utilizing a computer.
• Work flexible/varying schedules to support the team, customers, and deadlines.
• Specific vision abilities required by this job include peripheral vision and ability to see all colors.
• You will be regularly exposed to moving mechanical parts, extreme cold, and vibration. Exposure to cleaning products and agents for the sanitation of equipment and machinery regularly.
• Wear appropriate personal protection equipment and adhere to dress code as outlined for working in a food manufacturing facility.

ADDITIONAL INFORMATION

Applicants must be fully authorized to work in the U.S. and physically be in the U.S.

Wawona Frozen Foods is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, gender identity, or any other protected factor.

NOTICE TO RECRUITERS, EMPLOYMENT AGENCIES, AND/OR VENDORS

Please note that Wawona Frozen Foods does not accept unsolicited resumes from recruiters, employment agencies, or vendors. Without a signed Recruitment Fee Agreement, Wawona Frozen Foods will not consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without Wawona Frozen Foods' authorization, Wawona Frozen Foods is without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Wawona Frozen Foods. Verbal commitments from any Wawona Frozen Food employees will not be considered binding terms. This applies to all Wawona Frozen Foods locations and offices. It is the responsibility of all third-party recruiters and vendors to know this policy.