Job Description : DIRECTOR OF ACCOUNTING
Job Title :
Director of Accounting
Duty Days : Reports to :
Chief Financial Officer
Pay Grade : Dept / School :
Administration
Pay Schedule :
Administrative Pay Scale
Wage / Hour : Exempt
Date Revised : 9 / 2020
Primary Purpose
Direct and manage the operation of all financial and business affairs of the accounting, budgeting, and purchasing affairs
Invest District funds in accordance with the Public Funds Investment Act
Qualifications
Education
- Bachelor's degree in related field and one year of related work experience preferred, but combination of education and / or training and related work experience equivalent to five years may substitute for the degree and one-year work experience requirement
Skills & Knowledge
Knowledge of state and federal purchasing lawsSkyward business system experience preferredKnowledge of payroll and accounting principalsEffective communication and interpersonal skillsAbility to work with numbers in an accurate and efficient mannerAbility to use calculator (10 key by touch)Ability to use personal computer to create spreadsheets and word documentsAbility to work independentlyAbility to supervise personnelExperience
Must have five years experience in school business / managementTASBO certification preferredMajor Duties and Responsibilities
Fiscal Management
Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual and prepare monthly and annual financial reports and records as requiredAssist the district's independent and internal auditors in conducting periodic audits.Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.Interpret F.A.S.G.A.R. and train others in the area of financial accounting practicesReview and approve all General Operating purchase orders and check requests and maintain control of budget by verifying available funds; and train district staff on business offices procedures, purchasing laws and procedures.Assist the Assistant Superintendent for Finance / CFO in the preparation of the district budgetInvest district funds and prepare required reports in accordance to the Public Funds Investment ActMaintain scholarship recordsPrepare or assist in the preparation of budget transfers and amendmentsOversee the budgeting of campus activity fundsMonitor bond fundsAssist Assistant Superintendent for Finance / CFO with annual auditAssist in the development of the annual budget and trainingEnsure that annual budget is amended at year endKeep the Assistant Superintendent for Finance / CFO informed of matters concerning the Business OfficePurchasing / Records and Inventory
Maintain accurate and current inventory records of the district's fixed and movable assets and oversee maintenance of a timely replacement cost-asset listing for insurance purposes.Organize and conduct sales to dispose of surplus and salvage equipment.Oversee the preparation of bids and bid specifications. Receive and analyze bid proposals and prepare written recommendations.Prepare bid calendar and monitor purchasing contracts, proposals, and bids; monitor and ensure bids are accurately preformedEnsure that annual review of Records Management is conducted by outside contractorsAssist in open records requestPolicy, Reports, and Law
Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.Compile, maintain, and file all physical and computerized reports, records, and other documents required.Recommend policy / procedures changes related to the Business Office to Assistant Superintendent for Finance / CFOFollow district safety protocols and emergency procedures.Personnel Management
Prepare, review, and revise business department job descriptions.Develop training options and / or improvement plans to ensure exemplary business operations.Supervise and evaluate the Accounts Payable Clerk and the Accounts Receivable ClerkSelect, train, evaluate, and supervise staff and make recommendations relative to assignment, retention, discipline, and dismissal.Professional Growth, Development and Other
Participate in professional development to improve skills related to job assignmentPerform other duties as assigned by the supervisor or other administrators that are consistent with the general requirements and qualifications for the positionSupervisory Responsibilities :
Supervise, evaluate, and recommend the hiring and firing of the, accounting specialist and purchasing specialistWORKING CONDITIONS :
Mental Demands / Physical Demands / Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Tools / Equipment Used : Standard office equipment including personal computer and peripheralsPosture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twistingMotion : Repetitive hand motions, frequent keyboarding and use of mouse; occasional reachingLifting : Occasional light lifting and carrying (less than 15 pounds)Environment : Frequent districtwide travel; occasional statewide travelMental Demands : Work with frequent interruptions; maintain emotional control under stress
