Administrative Assistant

Job Details

Level: Experienced

Job Location: OCOEE - Ocoee, FL

Position Type: Full Time

Salary Range: Undisclosed

Job Category: Admin - Clerical

Description

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!

We're an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!

Join the WAFS family TODAY!

Who are we?

Wayne Automatic Fire Sprinklers, Inc. has been in business for over 46 years and currently has 7 branches across Florida and North Carolina. We're a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.

Administrative Assistant

Wayne Automatic Fire Sprinklers is looking for a Service Department Administrative Assistant in our Ocoee Fl. branch.

This position reports to the Service Department Manager and is responsible for ensuring all administrative duties are completed in an accurate and timely manner.

Responsibilities

• Read and route incoming mail.
• Prepare outgoing mail.
• Customer support, external and internal customers.
• Composes and types routine correspondences.
• Files correspondence and other records.
• Processing approved quotes.
• Maintains time sheet records for all Service employees.
• Answers the telephone, gives information to the callers, routes calls to the appropriate official, or takes messages.
• Places outgoing calls for company officials.
• Answers all Service Department calls-logs the call, assigns a job number, and inputs the information into the computer. Prints Service Work Orders and distributes to the Designers.
• Gives files to Designers and Technicians to complete their parts of the Job Status Sheet.
• Assist with processing Accounts Payable invoices to jobs.
• Assist the Alarm team with account modifications in COPS.
• Makes copies of correspondence and other printed materials as required.
• Prepare notes, correspondences, and reports using computer.
• Working outside on job sites for long hours in all seasons including summer months.
  
  

Qualifications

What are the Qualifications for this position?

• Minimum 2 years of Administrative Experience in an office setting, preferably in the construction industry.
• Proficient in computer skills including Microsoft Office, Excel, and Outlook.
• Must possess the ability to work well under pressure and meet deadlines.
• The ideal candidate will be organized, professional, and a good communicator.
• Valid Driver's License and good driving history.
• Successful completion of a pre-employment drug test and pre-employment background check screening including 10 years of employment verification is required to be hired at Wayne Automatic.
  
  

Why should I join Wayne Automatic?

• We provide a highly competitive compensation package including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
• Weekly Pay
• 401(k) plan with company match based on profits
• Excellent medical/dental/vision/life/disability insurance plans
• Paid time off and holidays
• Employee Assistance Program
• Many Administrative positions offer flexible work schedules and/or hybrid opportunities
• General Motors Vehicle Discount Program for all WAFS employees
• Home fire sprinkler system discounts
• Ability to move up in the company (we promote from within!)
• Excellent training including Wayne Academy
• State-of-the-art technology and tools
• Offsite Company Team Building & Celebration Events
• A company culture that promotes continuous growth in your career!
  
  

We provide equal opportunities to all candidates and are an EEO/AA/DFWP employer.