Sales and Service Dept Administrative Assistant

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!

We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!

Join the WAFS family TODAY!

Who are we?

Wayne Automatic Fire Sprinklers, Inc. has been in business for over 46 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.

Sales & Service Dept. Administrative Assistant

Wayne Automatic Fire Sprinklers is looking for a Sales & Service Department Administrative Assistant in our Tampa Fl, FL branch.

The Service, Inspection, and Alarm Administrative Assistant is responsible for ensuring all administrative duties are completed in an accurate and timely manner. This position will also interact regularly with internal customers, including managers, sales, supers, field techs, admins, and G&A. We value hard work and enjoy what we do, so a strong work ethic is essential! If you're outgoing and have a good sense of humor, you'll fit right in

Day To Day

• Review and convert quotes for calls or service projects
• Collect and verify documents/subcontractor agreements for customers
• Complete vendor packets and pre-qualifications
• Process COI (Certificate of Insurance) requests for customers/portals
• Handle COI renewals during April and September
• Enter sales opportunities
• Submit invitations to bids to the sales team
• Answer incoming calls and handle/direct them accordingly
• Prepare and submit invoices to customers
• Perform other related duties as needed
  
  

What are the Qualifications for this position?

• Minimum of 3 years preferred in an administrative role within the Construction Industry.
• Knowledge of construction billing and change order procedures.
• Previous billing/invoicing and scheduling/dispatching technicians experience.
• Proficiency in Microsoft Office, Outlook, Excel.
• Ability to work well under pressure and meet deadlines.
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills
• Valid Driver’s License and a clean driving record.
• Successful completion of a pre-employment drug test and pre-employment background check screening, including 10 years of employment verification, is required to be hired at Wayne Automatic.
  
  

Why should I join Wayne Automatic?

• We provide a highly competitive compensation package including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
• Weekly Pay
• 401(k) plan with company match based on profits
• Excellent medical/dental/vision/life/disability insurance plans
• Paid time off and holidays
• Employee Assistance Program
• Many Administrative positions offer flexible work schedules and/or hybrid opportunities
• General Motors Vehicle Discount Program for all WAFS employees
• Home fire sprinkler system discounts
• Ability to move up in the company (we promote from within!)
• Excellent training including Wayne Academy
• State-of-the-art technology and tools
• Offsite Company Team Building & Celebration Events
• A company culture that promotes continuous growth in your career!
  
  

We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.