Facility Administrator

Wayne Halfway House Inc.

Facility Administrator

Department: Administration

Job Status: Full Time

FLSA Status: Exempt

Reports To: Regional Director

Grade/Level: Bachelor’s Degree

Amount of Travel Required: Rarely

Job Type: Regular

Positions Supervised: Directly supervises department heads and is indirectly responsible for all employees in these areas.

Work Schedule:

Typically M-F 8:00 AM - 5:00 PM with additional evening and weekend hours as needed.

POSITION SUMMARY

This position involves the overall supervision and day to day responsibility for Palm Beach Youth Academy. The Facility Administrator is directly responsible to the Regional Director.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Directly responsible for the selection, employment, supervision, and training of Program (Clinical) Director, key employees in Support Services, Nursing, Quality Assurance, Education, and Maintenance.

Manages a professional therapeutic treatment program for adolescents with emotional/behavioral difficulties

Responsible for the thorough and precise articulation of program philosophy and methodology by all program staff

Represents the facility in all communications and correspondence

Responsible for ensuring that the health and welfare of youth in the program are protected.

Responsible for the program's compliance with applicable federal, state, and local laws and DHR Minimum Standards for Residential Placement.

Responsible for the program's compliance with written Policies and Procedures.

Responsible for receivable funds to include securing any state or federal funding available, (ex. educational funding, special educational funding etc.).

Responsible for capital expenditures.

Responsible for ensuring that sound accounting procedures are followed in all financial transactions.

Responsible for public relations and marketing of the program.

Responsible for advising the Vice President of Operations, the Executive Vice President, and/ or CEO of significant program events.

Responsible for comprehensive program planning and implementation of that plan after approval by the Vice President of Operations and/ or CEO.

Responsible for providing leadership to the program.

Adheres to the policy and practice concerning issues of creation, editing, transmission, storage and disposition of all Protected Health Information (PHI).

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees, including terminations; addressing complaints and resolving problems.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability - Ability to accept responsibility and account for his/her actions.

Adaptability - Ability to adapt to change in the workplace.

Analytical Skills - Ability to use thinking and reasoning to solve a problem.

Business Acumen - Ability to grasp and understand business concepts and issues.

Change Management - Ability to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.

Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Communication, Written - Ability to communicate in writing clearly and concisely.

Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people.

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Energetic - Ability to work at a sustained pace and produce quality work.

Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.

Interpersonal - Ability to get along well with a variety of personalities and individuals.

Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.

Management Skills - Ability to organize and direct oneself and effectively supervise others.

Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Presentation Skills - Ability to effectively present information publicly.

Relationship Building - Ability to effectively build relationships with customers and co-workers.

Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.

Safety Awareness - Ability to identify and correct conditions that affect employee safety.

Strategic Planning - Ability to develop a vision for the future and create a culture in which the long range goals can be achieved.

Team Builder - Ability to convince a group of people to work toward a goal.

Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

SKILLS & ABILITIES

Education:

Minimum Bachelor’s Degree in Business Administration or a related discipline.

Experience:

Four to five years experience in a direct management/administrative capacity or equivalent combination of education and experience.
Must possess experience with licensing and accrediting standards.

Computer Skills:

Proficient with Microsoft Office.

Certifications &
Licenses:

This position requires current certification in First Responders for PREA, CPR, PAR, First Aid and Positive Peer Culture. Additional certification or training may be required as deemed necessary by Sequel to fulfill job duties and responsibilities.

Other Requirements:

Exceptional verbal and written skills are required to effectively express ideas and views when (a) speaking to groups, staff, outside professionals and corporate officers; (b) for preparing written reports; for (c) clarification in supervising and delegating responsibility to department heads. Must be capable of relating to people in a manner to win confidence and establish support. Ability to evaluate and utilize data from statistical reports, budgets and descriptions of programs. Must possess initiative and judgment capabilities to organize and plan activities, systematize procedures, promote favorable public relations and make decisions affecting service delivery to students. Must be flexible to adjust to changing conditions and the various details of the job. Must be experienced in adolescent growth and behavior. Must possess the ability to identify socially appropriate behaviors.

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5 hrs/day)

Physical Demands

Lift/Carry

Stand

C

Walk

C

Sit

C

Manually Manipulate

C

Reach Outward

F

Reach Above Shoulder

O

Climb

N

Crawl

N

Squat or Kneel

O

Bend

O

Grasp

F

Speak

C

10 lbs or less

C

11-20 lbs

F

21-50 lbs

F

51-100 lbs

O

Over 100 lbs

O

Push/Pull

12 lbs or less

F

13-25 lbs

F

26-40 lbs

O

41-100 lbs

O

Other Physical Requirements

Vision (Near, Distance, Peripheral, Depth)

Sense of Sound - Normal conversation and telephone

WORK ENVIRONMENT

Working indoors and outdoors, potential exposure to communicable diseases, working with hazardous waste materials, operating vehicle, potential for cuts and bruises.

Approval Signature:

Date:

Approval:

Date:

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Ability to Relocate:

• Jacksonville, FL: Relocate before starting work (Required)

Work Location: In person

Salary : $1,000 - $80,000