Administrative Specialist

About the team

Our Business Office team is critical to the success of our organization, supporting our programs and staff in a variety of ways. The team partners with leadership updating information and creating efficient processes with effective documentation. Additionally, providing logistical support to include call coverage, planning and scheduling meetings, maintaining office supplies and being the first point of contact for Waypoint.

About the job

Are you proactive, self-motivated and perform well in a team setting? Do you have a strong attention to detail, a customer service mentality and want to make a difference? Waypoint is seeking an ambitious, energetic, goal-driven Administrative Specialist to join our amazing Business Office team! This is a full time, 40 hours per week role working in our Manchester location supporting programs and staff throughout the state.

Job Responsibilities:

• Work closely with program staff to understand both Waypoint and non-Waypoint databases to help complete data entry as needed to support programs and administrative functions across Waypoint.

• Partnering with staff and leadership to keep information current and accurate. Updating and organizing SharePoint sites, providing administrative reviews for client files and suggesting improvements.

• Generate reports from databases as needed using the appropriate Office Platform. (Such as Excel or Power BI)

• Provide Administrative support to prepare for meetings by setting up space for meetings, ordering food, preparing and copying presentation materials.

• Answer and distribute calls, faxes and mail as well as maintain postage accounts.

Minimum Qualifications:

• Equivalent combination of experience and/or education:

Education: Bachelor’s Degree in a related field preferred such as business administration,

Experience: A minimum of one-year related experience in an administrative role

• Intermediate to advanced computer skills to include SharePoint and Office 365

• Prior database management experience is helpful

• Valid drivers license and auto insurance

Position Benefits and Perks:

• Full comprehensive benefits package including Paid Family Medical Leave and Pet Insurance

• Flexible work schedule

• Professional growth and career advancement opportunities

• Accepting organizational culture

• Retirement planning with company match

• Ample paid time off, consisting of personal, sick, vacation and 10 paid company holidays.

• Employee educational assistance

• Generous mileage reimbursement

• Half day Fridays for summer along with summer camp reimbursement

• Qualifying nonprofit loan forgiveness agency

Why work for us?

Work for an organization that you're proud of. That values people first. A workplace that gives you the tools to be your best self and enjoy what you do. Waypoint encourages a life/work balance and flexibility that benefits you, your family and our clients. We support our employees with competitive wages and comprehensive benefits that are always evolving to ensure that our employees' needs are met, in an environment where people feel safe, respected and supported while learning and growing on their professional development path.

As part of our work community, you will truly make a difference. At Waypoint, we help New Hampshire residents across their lifespans. Our staff works collaboratively in the community, creating a social safety net for all who live here. We champion a culture of mutual respect for those we work with in the greater New Hampshire community and within our workplace. As you go along the journey of your life, whatever challenges you face, at whatever stage as an employee, Waypoint will be there, providing HELP ALONG THE WAY.

For immediate consideration apply today at www.waypointnh.org! You will love what you do here!