Campus Operations Manager

JOB TITLE: Campus Operations Manager (COM)

Job-Type: Full time

Contract Days: 220 Days

Reports to: Director of Operations

Location: Wayside Schools

Salary: $50,000

Company Website: http://www.waysideschools.org

JOB GOAL: This position is responsible for managing the school’s general business operations, under the overall supervision of the Director of Operations.

OVERVIEW: Reporting directly to the Director of Operations (“DOM”), with additional oversight from two school principals, the Campus Operations Manager (“COM”) is responsible for all aspects of school operations not directly related to instruction or student behavior. This role supports two distinct schools operating under one roof and works closely with both principals to ensure smooth day-to-day functioning across both campuses. The COM is a central team member within the Wayside Schools (“WS”) Network model, designed to relieve principals of non-instructional duties so they can focus on student achievement and staff development. The COM’s responsibilities span a wide range of operational functions, including overseeing school budgets and financial planning, managing procurement and resource allocation, coordinating data collection and analysis, and ensuring that both schools have the materials and systems needed to thrive. In addition, the COM supervises campus operations staff, including two receptionists, and plays a key leadership role in maintaining a high-functioning, efficient, and welcoming school environment.

Qualifications

Education

▪ Bachelor’s Degree from an accredited four-year educational institution (preferred)

Experience

▪ A minimum of 5-years of experience in operations or similar role in education or similar organization

Skills And Mindsets

▪ Bilingual in Spanish (preferred)

▪ Excellent organizational and communication skills, with a good command of the English language and vocabulary.

▪ A high level of self-awareness including transparent understanding of one’s strengths and weaknesses

▪ Highly skilled ability to manage multiple tasks, prioritize, problem solve and navigate through ambiguity

▪ High level of flexibility and openness to change

▪ Desire to serve as a team member and work collaboratively to serve campus community ▪ Ability to exercise excellent judgment in decision-making;

▪ Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public charter schools in Texas.

▪ Initiator, problem-solver, and creative thinker

▪ Ability to maintain emotional control under stress

Performance Responsibilities And Duties

I. Budget and Finance

• Work closely with the Principals, Director of Operations, and the Network Support Staff(“NST”) to develop and manage the school’s budget & staffing plan.
• Ensure adherence to school fiscal policies & procedures for a clean financial internal/external audit; by maintaining accurate records of all financial transactions and submit them to the WS network finance staff for processing; & reviewing/accounting for budget variances; monitor usage of the school procurement; as well as identify and manage corrective and enhancement actions.
• Assist in supporting and training campus and network personnel with issues and understanding of ordering, PO process, etc.
• Assist in maintaining accurate records of all financial transactions and submit them to the NST for processing;
  
  

II. School Operations

• Oversee all essential aspects of school operations (e.g., timesheets, accounts payable, IT, school safety, procurement, certification(s), school culture system logistics, facility appearance, school’s supply and asset inventory, school’s food and transportation services by coordinating with departments and overseeing deliveries etc.)
• Oversees execution of special events, such as field lessons, graduation, staff appreciation week, staff retreats, etc.
• Work closely with the enrollment team and scholar data department to ensure the campus is fully enrolled, as well ensuring student records are properly maintained and updated at the school, while maintaining a sufficient waitlist, host external visitors, assist with governance and compliance issues, with the support of the enrollment and scholar data departments.
• With the support of WS’s network office, ensure compliance with all state, federal, and local employment laws and policies.
• Ensure the maintenance of campus facilities by managing custodial personnel and third-party contracts for trash removal, recycling, and security.
• Receive and process any maintenance or technology request throughout the school year.
• Assist to develop and establish effective operations management solutions inclusive of techniques and processes
  
  

III. Management/Leadership Oversight (including but not limited to):

• Directly supervise other campus operations team members.
• Serve on campus and/or Network committees
• Manage operational aspects of the school; support leadership as requested with other aspects such as, communication with staff & parents (e.g. newsletters); process new hires and maintain
  
  

employee records to prepare and support their school-facility culture.

IV. Transportation:

• Serve as the point of contact for our scholars and/or parents
• Work closely with our transportation department to ensure the safety of our scholars
• Handle parent(s) issues and determine next steps
  
  

V. Vendors

• Work closely with existing vendors to maintain relationships
  
  

PROFESSIONAL EXPECTATIONS

• Demonstrate behavior that is professional, ethical, and responsible;
• Participate in workshops, seminars, and conferences to enhance knowledge and skills;
• Demonstrate knowledge, and support of Wayside Schools mission, values, standards, policies and procedures, confidentiality standards, Employee Handbook expectations and code of ethical behavior as stated in the Handbook;
• Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics;
• Serve as appropriate role model for Wayside School’s colleagues, students, staff, and
  
  

parents;

• Conduct self in a professional manner at all times;
  
  

POLICY and REGULATORY COMPLIANCE

▪ Attend training and complete research to understand applicable state statutes, local policies/procedures and federal & state compliance requirements

▪ Wayside Schools handbooks and procedures manuals: Work with administrators to check and assist with adherence in all areas. Suggest changes to documents as necessary.

PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

▪ Frequent prolonged and irregular hours of duty

▪ Some light manual labor

▪ Endure possible inclement weather conditions to provide for student safety

Benefits

• Free Health Insurance, including major medical, dental, vision, and life (Employee Only)
• Sustainability Fridays
• Free Pre-K for Staff Children
• Professional Development and Coaching
• 403(b) plan
• Texas Retirement System Plan
• Stipends for candidates who meet special program qualifications