Administrative Coordinator

Position Summary

Manages day-to-day financial, administrative and / or related operational activities to ensure the smooth functioning of the office.

Job Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Reviews and reconciles accounts, financial transactions, documentation and / or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.
• Identifies and follows up on unanticipated / non-budgeted expenses / variances.
• Responsible for procurement activities related to goods, services, and / or equipment as needed.
• Responsible for disbursement / reimbursement activities as needed.
• Provides training to staff in office systems and procedures.
• Maintains inventory of supplies, equipment and / or reagents. May order supplies / equipment / reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• If applicable, manages the appointments and promotion process for all academic and faculty appointments within the department.
• If applicable, assists Principal Investigators with grant management activities.
• Performs other related duties as assigned.

Education

Experience

Approximately 3 years of related experience

Knowledge, Skills and Abilities

Licenses and Certifications

Working Conditions / Physical Demands

Standard office work

Salary : $67,750 - $78,100