What are the responsibilities and job description for the Administrative Specialist position at WCM-Q?
Position Summary
Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department
Job Responsibilities
- Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
- Initiates and prepares written correspondence as needed and based on functional needs.
- Responsible for procurement activities related to goods, services, and / or equipment as needed.
- Responsible for disbursement / reimbursement activities as needed.
- Maintains inventory of supplies, equipment and / or reagents. May order supplies / equipment / reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
- Maintains electronic and hard copy files and databases. Maintains integrity of information.
- Answers phones, responds to inquiries and triages calls to appropriate personnel.
- Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
- Records and distributes meeting minutes.
- Routinely analyzes and evaluates workflows to ensure maximum efficiency.
- Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
- Receives, sorts and distributes mail; accepts and signs for package deliveries.
- Performs other duties as assigned or required.
Education
Experience
Bachelor's degree is preferred.
Approximately 2 years of related experience providing secretarial support to senior leadership
Knowledge, Skills and Abilities
Licenses and Certifications
Working Conditions / Physical Demands
Standard office work
Salary : $30 - $36
