What are the responsibilities and job description for the Wealth Administration Specialist position at WE Family Offices?
About WE Family Offices:
We are an independent, family office firm serving single family offices and ultra-high net worth families. Our award-winning team addresses the real-life wealth challenges families face, creating a unique wealth enterprise to manage their wealth effectively.
Role Description:
We are seeking a highly organized and proactive Wealth Administration Specialist to support our dynamic Advisor teams. You will help ultra-high-net-worth (UHNW) client families with daily operations, key wealth administration projects, and tasks.
The Wealth Administration Specialist will oversee cash management, tax filing preparations, investment-related projects, and operational matters, ensuring client solutions are executed efficiently and in a timely manner.
Essential Duties & Responsibilities
- Client Account and Transaction Management:
- Prepare and manage letters of direction (LODs).
- Facilitate client account openings across multiple financial institutions, ensuring Know Your Customer (KYC) compliance.
- Manage client private equity subscriptions, capital calls, and distributions.
- Onboard client accounts into Addepar.
- Financial & Investment Administration:
- Monitor Canoe Intelligence reports for capital call notices.
- Obtain monthly statements from custodians and gather information as needed.
- Prepare cash flow reports, classify transactions, and create financial summaries using Excel and pivot tables.
- Assist with tax-related documents and manage ongoing communication.
- Operational & Administrative Support:
- Assist Advisor teams with clients' requests and ensure timely follow-up and completion.
- Implement and track action items from meetings.
- Maintain document storage in client folders for consistency and accessibility.
- Prepare quarterly invoices for clients.
- Schedule and coordinate calls and meetings for Advisor Teams.
Preferred General Skills:
- Detailed-oriented, organized, and proactive with excellent follow-up skills.
- Highly organized, capable of managing multiple priorities effectively.
- Excellent written and verbal communication skills.
- Self-motivated, proactive, and able to work independently.
- Ability to work under tight deadlines.
Recommended Technical Knowledge & Skills:
- Proficient in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
- Bachelor's degree in business, finance, economics, or related field.
- Minimum 5 years of experience in financial services industry, preferably in a client service role.
- Experience with Addepar reporting software a plus.
