Executive Assistant - Real Estate Operations

Are you a detail-oriented professional who thrives in an independent, service-driven environment? We are seeking a dedicated Executive Assistant to support our growing real estate team. This role requires a high level of autonomy and efficiency, where you’ll manage tasks while ensuring operational excellence and exceptional client care.

You’ll play a key role in overseeing transactions, refining systems, and creating seamless experiences for clients and team members. While collaboration is important, much of your work will involve independently managing tasks and keeping operations running smoothly. Success in this role requires adaptability- shifting between priorities as business needs evolve while maintaining a high level of precision and organization.

This position offers opportunities for long-term growth into a strategic role, making it ideal for someone with a proactive mindset who values accuracy, reliability, and outstanding service.

Responsibilities

Daily Operations

• Email and Phone Management: Monitor and organize emails, respond promptly to client inquiries, professionally handle incoming calls, and track follow-ups to ensure nothing slips through the cracks.
• Calendar Management: Schedule meetings, coordinate client appointments, and notify the team of upcoming deadlines.

Transaction Management

• Document Preparation: Draft, review, and organize contracts, disclosures, and other transaction documents with precision.
• Weekly Seller Updates: Compile showing feedback, market data, and progress updates for clients.

Client Care

• Client Communication: Handle client inquiries and requests with professionalism and empathy.
• Event Planning: Coordinate logistics for client appreciation events, including venue booking, invitations, and post-event follow-ups.

System and Process Support

• Maintain and Improve Workflows: Follow established checklists while identifying opportunities to streamline tasks.
• Operations Manual Updates: Collaborate with the team to refine workflows and maintain an updated manual.

Team Collaboration (Future Focus)

• Support Team Members: Assist agents with scheduling, shared workflows, and CRM updates.
• Coordinate Team Resources: Manage shared tools, such as transaction timelines and templates, ensuring consistency.

What We’re Looking For

Core Attributes

• Detail-Oriented: You thrive on accuracy and consistency, ensuring all tasks are completed to the highest standard.
• Reliable and Accountable: You take ownership of your work, meeting deadlines and delivering on commitments without reminders.
• Service-Oriented: You value creating positive experiences for clients and team members.
• Systematic and Process-Driven: You enjoy working within established workflows and improving them over time.
• Adaptable: You thrive in a structured environment but can pivot quickly to meet shifting priorities.
• Strong Communicator: You are clear, concise, and professional in all interactions.
• Proactive and Solutions-Focused: You anticipate needs and ensure tasks are handled efficiently before they become urgent.

Preferred Qualifications

• Experience in real estate or a related field (preferred but not required).
• Familiarity with CRM systems, transaction tools, and productivity software.
• Ability to work with high C DISC profile clients who prioritize accuracy and expect clear, prompt communication.
• Proven ability to manage multiple tasks without sacrificing quality or attention to detail.

Why Join Us?

At We Know Boise, we believe in fostering a supportive and growth-oriented environment where your contributions truly make an impact. As part of our team, you’ll be equipped with:

• A collaborative and professional team that values your expertise and dedication.
• The opportunity to help shape and refine workflows, improving efficiency and consistency in daily operations.
• Career growth potential, including the opportunity to evolve into a Director of Operations role as our team expands.
• Competitive salary based on experience, recognizing the value you bring to our team.
• Ongoing professional development and access to industry-leading training.

If you’re committed to maintaining high standards and want to contribute to a dynamic and respected real estate team, we’d love to hear from you!

This is a full-time, in-office position based in Boise, Idaho. Candidates must be able to work on-site.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Operations management: 3 years (Required)
• Real Estate: 2 years (Required)

Work Location: In person

Salary : $50,000 - $65,000