Administrative Assistant

Position Summary

We are seeking a skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in maintaining the efficient operation of our office and providing support to various departments. The ideal candidate is a proactive multitasker with excellent communication skills and a keen attention to detail.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Greet visitors warmly and assist them by providing information and directions, ensuring a welcoming and professional atmosphere.
• Maintain confidentiality while organizing and managing files and databases, safeguarding sensitive information.
• Efficiently handle communication via emails and phone calls, responding promptly and directing inquiries to the appropriate personnel.
• Screen incoming phone calls, redirect calls as necessary, and accurately take messages for team members.
• Assist in scheduling appointments, meetings, and reservations as required, optimizing time management for the team.
• Locate and compile information; format reports, graphs, tables, records and other sources of information.
• Assist with special events planning.
• Receive, sort, and distribute incoming mail and deliveries, ensuring efficient distribution within the organization.
• Monitor and replenish office supplies, maintaining an organized inventory and placing orders as needed.
• Utilize office equipment to copy, scan, and store documents, both in physical and digital formats.
• File documents meticulously in physical and digital records for easy retrieval and reference.
• Coordinate travel arrangements for staff, including transportation and accommodations, ensuring smooth logistics.

Qualifications for Administrative Assistant

• High school diploma or general education degree (GED) required. Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience, showcasing a strong track record in administrative support.
• Proficiency in computer skills, including Microsoft Office, Google Drive, and Google Documents.
• Exceptional verbal and written communication skills, enabling effective interaction with team members and external parties.
• Adaptable and comfortable in a dynamic environment with shifting demands and priorities.
• Demonstrates a high degree of attention to detail, accuracy, and thoroughness in all tasks.
• Prior experience in data entry and a solid working knowledge of general office equipment.
• Preferred Spanish language comprehension skills, enabling effective communication with a diverse range of team members.

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Yuma, AZ 85365: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your favorite movie and why?

Experience:

• Customer support: 2 years (Required)
• Customer service: 4 years (Required)
• Research: 2 years (Preferred)
• Travel planning: 2 years (Preferred)
• Event planning: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $16