Bilingual Executive & Personal Assistant (English-Spanish)

Hiring: Full-Time Bilingual Executive Assistant -

Hybrid - $8,400-$12,000/yr

🚀 About the Client 🚀

🚀 Industry Leader: A trailblazer in the alcohol-free lifestyle movement, offering neuroscience-based coaching and virtual programs.

🌟 Proven Success: Boasts a 98% success rate in helping clients achieve 90 days alcohol-free on their first attempt.

🎓 Expert Coaching: Features Yale and Harvard-educated coaches propelling clients toward extraordinary success.

🎯Mission-Driven Organization: Committed to helping one million entrepreneurs and executives develop a better relationship with alcohol, they emphasize empowerment, personal growth, and community support in their programs.

🌟 About WeAssist 💡

🔹 Not your typical staffing firm—we connect skilled remote talent with top US businesses

🔹 Founded by Reef Colman five years ago, WeAssist has grown into a 100 strong team

🔹 We care about people! Competitive benefits, career growth, and community involvement

🔹 We give back—supporting education, homelessness, and social impact initiatives

🔹 Join us and be part of a company that values you and your success!

⚒️ Key Responsibilities of the Bilingual Executive and Personal Assistant 📝

➡️ Local Services & Household Management 🏡

➡️ Travel Management ✈️

➡️ Email Management 📧

➡️ Calendar & Meeting Management 📅

➡️ Administrative Support 🗂️

Additional Information

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
  
  

📢 Why Are They Hiring a Bilingual Executive & Personal Assistant?

Our client is on a mission to make a massive impact, but there’s only so much time in a day—and that’s where you come in! With big goals in sight, they need a Bilingual Executive Assistant who can take the day-to-day tasks off their plate, freeing them up to focus on what they do best: creating content, speaking on camera, and driving the business forward. This role isn’t just about handling schedules and emails; it’s about being the right hand to a visionary leader with high expectations and even bigger ambitions. If you thrive in a fast-paced environment, love being the backbone of operations, and are ready to step up your game, this is your chance to be the powerhouse behind the scenes of something extraordinary! 🚀

Your Responsibilities Include

Responsibilities of the Bilingual Executive & Personal Assistant:

• Local Services & Household Management 🏡
• Identify, hire, and coordinate with service providers, including chefs, cleaners, tutors, and personal drivers, ensuring they align with the client’s preferences and needs
• Manage household services by coordinating schedules, supervising quality, and being the primary point of contact for hired professionals
• Arrange and oversee health appointments for both the client and their spouse, ensuring seamless scheduling and follow-ups
• Maintain comprehensive records of service providers, contracts, and important household documents for quick and easy reference
• Handle payments for local services, prioritizing vendors who accept credit cards for streamlined transactions
  
  

• Travel Management ✈️
• Coordinate travel arrangements, including booking flights, hotels, and accommodations as needed
• (Approximately 20% of travel, as the majority is handled by a travel company).
• Book and manage local services such as car rentals and transportation
• Secure reservations for studios and other business-related venues
• Email Management 📧
• Organize and prioritize incoming emails, ensuring a well-structured inbox
• Review emails and provide a daily summary of important messages requiring action
• Draft and respond to emails as needed, ensuring clear and professional communication
  
  

• Calendar & Meeting Management 📅
• Schedule meetings, manage conflicts, and ensure seamless calendar operations to optimize productivity
• Safeguard the calendar, ensuring strategic time management with adequate breaks and preparation before engagements
• Prepare meeting agendas, research attendees, and compile comprehensive background information to facilitate productive discussions
• Take detailed notes during meetings, capturing key action items, deadlines, and follow-ups to drive execution and accountability
• Administrative Support 🗂️
• Track and prioritize tasks, ensuring all active projects are progressing efficiently
• Follow up with clients, collaborators, and key stakeholders
• Handle document management, including bank statements, etc.
• Organize and maintain files for easy accessibility
  
  

• Marketing & Analytics Support 📊(Growth Opportunity)
• Assist in gathering statistics and data to support strategic business discussions.
• Conduct research and compile relevant information to aid decision-making
  

🏡 Want to Know More About the Client?

Our client is a pioneering force in the alcohol-free lifestyle movement, empowering high-performing entrepreneurs, executives, and professionals to redefine their relationship with alcohol. With years of expertise, they have built a thriving community of ambitious individuals who seek clarity, productivity, and fulfillment without the crutch of alcohol. Through neuroscience-backed coaching and innovative virtual programs, they’ve transformed countless lives, helping clients achieve their personal and professional best. Their signature programs, including a premium 90-day coaching experience and a dynamic 30-day challenge, provide the guidance and accountability needed for sustainable change.

Guided by Harvard and Yale-educated coaches, their team operates with a spirit of collaboration, adaptability, and a shared passion for helping others break free from limiting habits. If you’re ready to be part of a mission-driven company that’s reshaping success, this is your chance to make a real impact! ✨

Company Culture And Core Values

Our client's team thrives on a culture of empowerment and personal growth, fostering an environment where every member feels supported and inspired to reach their fullest potential. Collaboration and community are at the heart of their operations, ensuring that together, they achieve remarkable transformations.

Here’s What Matters Most To Them

• ✅ 100% Responsibility: Own your actions, learn from mistakes, and always do the right thing. Stay humble, be accountable, and respect the chain of command.
• ✅ Communicate Like a Pro: Use Slack effectively, pick up the phone when needed, and embrace a culture where feedback flows both ways.
• ✅ Succeed by Being Outstanding: Keep your word, strive for greatness, and double-check your work. Speed matters, but strategy comes first.
• ✅ People First, Always: No gossip, no drama—just a supportive team that treats colleagues like family and wows clients at every turn.
• ✅ Own Your Power: We give you the tools, support, and freedom to take charge of your journey and create lasting change.
• ✅ Keep It Real: Honesty and transparency aren’t just words here—they’re how we build trust and keep things authentic.
• ✅ Aim for Awesome: We don’t settle for good enough; we push boundaries and set the bar high to create real impact.
• ✅ Better Together: Success is sweeter when shared. We thrive on collaboration, community, and lifting each other up.
  
  

What’s in it for you? 😏

Role

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🚀 Level Up – Get access to world-class coaching in health, mindset, personal development, and emotional mastery.
• 🎓 Never Stop Learning – Enjoy complimentary education and ongoing professional development.
• 🏋️‍♂️ Wellness First – Work in a health-conscious, alcohol-free environment that supports a balanced lifestyle.
• 🧠 Mindset Matters – Access to top-tier personal development resources to help you grow inside and outside of work.
• 💬 Collaborate & Connect – Join a positive, engaging, and warm team that thrives on support and success.
• 🏡 Work with Purpose – Be part of a mission-driven company making a real impact on people's lives.
• 🎯 High Expectations, High Rewards – Work alongside driven professionals who challenge and inspire you to be your best.
• 🌍 No Gossip, Just Growth – A culture built on respect, collaboration, and authenticity—because we succeed together!
  
  

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics

• Time
• Full-time position, aligned with EST (Medellín, Colombia time zone).
• While in Medellín, working roughly 9 AM - 5 PM is ideal.
• Must be open to working in-office a few days a week when required.
• The client spends four months a year in the UK and Australia, requiring flexibility with schedules and potential adjustments to start/end times when traveling.
• Qualifications:
• Bilingual (Spanish & English) Executive Assistant, preferably based in Medellín, Colombia.
• Must be open to working in-office a few days a week when required.
• Strong orientation toward personal development and health-conscious living.
• Experience as a local Assistant in Medellín is a huge plus.
• Previous Executive Assistant (EA) or Personal Assistant (PA) experience, supporting executives in a similar capacity.
• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… 👀)
• Clean background
• Good camera
• Good microphone
• Strong wifi

• Tech Stack
• Gmail
• Google Calendar
• G-Suite
• WhatsApp
• Slack
• Compensation
• $8,400-12,000/yr