Specialist - Recruiting

WEAVE’s mission is to promote safe and healthy relationships and support survivors of sexual assault, domestic violence, and sex trafficking. WEAVE’s vision is when everyone acts, violence ends.

Summary:  The Recruiting Specialist is principally responsible for all recruitment activities with core duties including sourcing candidates, screening resumes and conducting initial interviews. An interest in gaining experience in other areas of HR will be welcomed. 

Essential Functions:

Recruiting

• Administer recruitment process in HRIS—ADP.
• Assist in drafting and posting open positions internally and externally.
• Conduct initial screening.
• Handle communication with applicants.
• Schedule candidate interviews with the hiring manager.
• Send rejection letters/emails to unsuccessful candidates. 
• Conduct reference checks as needed. 
• Compile data reports for HR Metrics.

Employee Onboarding

• Ensure that all background checks, references, fingerprinting and other required documentation are completed.
• Prepare and distribute new employee orientation materials.
• Coordinate with manager and operations team to deliver an exceptional first-day experience.

Employee Files/HRIS Database maintenance

• Create and maintain employee personnel files in accordance with State and Federal regulations. Coordinate with the finance department to ensure accurate processing of payroll.
• Process necessary employment paperwork.
• In partnership with HR Generalist, assist employees and volunteers with routine department inquiries.
• As interest and opportunity permit, may assist with benefits management, payroll, and employee engagement activities.
• Other duties as assigned. 

Other Skills and Abilities:  

1. Exceptional written and verbal communication skills 
2. Must be detail-oriented and well-organized.
3. Ability to handle confidential and sensitive information with professionalism and discretion.
4. Advanced skills working with MS Office, such as Outlook, Word, Excel, PowerPoint and Adobe Acrobat.
5. Work effectively with all levels of staff and outside sources in the completion of work-related duties. 
6. Satisfactory results from DOJ background check (post-employment offer requirement).

Education and Experience

• Two (2) years of related human resources experience
• Bachelor’s degree in business, human resources, or another related field a plus

Physical and Emotional Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly climb stairs or use an elevator. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate.

ADA Job Characteristics:

WEAVE is committed to providing inclusive, respectful workplaces for all staff, including those who are blind or have low vision and those who have access or functional needs. WEAVE works to equip staff of all abilities with reasonable accommodation to perform their job functions. These can include the provision of adaptive equipment, materials in alternate formats, and flexible work schedules. Our priority is to provide ongoing, individualized accommodation to give all staff access to resources best suited to their needs. If you require accommodation to perform any aspect of your job, please send a request to Dana Ferri at dferri@weaveinc.org.