District Office - Student Services Administrative Assistant (25932)

A position has been declared open in the Weber School District for an Administrative Assistant (200 days) for Student Services and Policy and Compliance Departments. This position is for 8 hours per day, 200 days per year.

Applicants may apply on wsd.tedk12.com/hire. Files will be reviewed before interviews are scheduled.

**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**

***EMERGENCY HIRE***

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 3 WORKING DAYS

Job Description:

The job of the Student Services Administrative Assistant was established for the purpose of supporting the Student Services and Policy and Compliance Departments under the supervision of the Student Services Director and Compliance and Policy Director. Primary duties include, but are not limited to, engaging in the following activities with support and direction:

Primary Duties and Responsibilities:

• Maintains a wide variety of files and records for the purpose of providing documentation in accordance with administrative and legal requirements (e.g. bookkeeping records, student file management, Student Information System records)
• Responds to a wide variety of inquiries from internal and external parties, in person and over the phone (e.g. employees, applicants, records request, other agencies, auditors, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative persons and other personnel (e.g. facilitators, coordinators, counselors, nurses, mental health therapists, behavior team, and home and hospital teachers, and paraprofessionals) for the purpose of supporting them in the completion of their work activities. 
• Prepares a wide variety of written material (e.g. email correspondence, reports, memos, letters, grants, PO’s, agendas, PLC and training materials, etc.) for the purpose of documentation activities, provide written reference and/or conveying information.  
• Processes a variety of complex documents (e.g. registration related forms, records requests, correspondence, timesheets, agendas, minutes, reports for the purpose of communicating information to school and district personnel, state reporting records and reports, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.  
• Coordinates schedules, meetings and activities (e.g., workshops, training, PLCs, calendars, conferences, travel and accommodations, stipends, etc.) for the purpose of delivering services which conform to established guidelines for the directors as well as department team members. 
• Compiles data from a variety of sources (e.g. payroll, attendance, PowerSchool, IFAS, etc.) for the purpose of complying with financial, legal and/or administrative requirements.  
• Performs record keeping general and program specific clerical functions (e.g. scheduling, copying, facing, filing, record keeping, etc.) for the purpose supporting assigned administrator with necessary materials.
• Evaluates situations (e.g. involving staff, students, parents, etc.) for the purpose of taking appropriate action as directed by the director and/or appropriate personnel for resolution. 
• Oversees equipment and supplies (e.g. computer, phones, office supplies, etc.) for the purpose of maintaining the day to day business of the director and other personnel. 
• Monitors status of accounts receivable, accounts payable, and related financial information for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed. 
• Establishes/Maintains a wide variety of statistical and financial information within the district's internal system, records, files, inventories and other accounting records for the purpose of ensuring proper processing of data and providing necessary information (purchase orders, p-cards, work orders, etc.)
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions including other duties as assigned by the administrator.

 Skills and Attributes: 

• Communicate effectively with co-workers, educational professionals and families
• Demonstrate strong leadership skills that support program objectives
• Listen to others ideas, consider differing opinions and maintain respectful interactions in the best interest of positive learning outcomes for students
• Evidence of strong organizational skills and attention to detail
• Implement district and school policies/procedures regarding state and federal laws
• Process and maintain confidential files, as required by state and federal laws
• Understand and follow both oral and written directions
• Work within an established schedule, meeting necessary timelines
• Exercise good judgment in emergency situations
• Conforms to district policies including attendance, absences and evaluations.
• Must be able to apply pertinent codes, policies, regulations and/or laws
• Perform other related duties, as assigned. (THE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED OR ADJUSTED TO FIT THE REQUIREMENTS OF THE JOB.TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL FUNCTION.

 Qualifications:

Basic Requirements:

• Must have knowledge of office methods and practices; common office machines; and business telephone etiquette.
• Utilize a variety of computer operating and software programs (i.e., Google, Canva, etc)
• Must be attentive to detail; communicating with diverse groups; working under time constraints; maintaining confidentiality; adapting to changing work priorities and working with frequent interruptions; and multitasking.

Experience/Education/Credentials:

• Job related experience at a public school setting is preferred, such as IFAS, PowerSchool, TalentEd preferred
• School administrative assistant, office aide, or registrar experience preferred
• High School diploma or equivalent
• Valid Utah Drivers License

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $23