Orion Jr High - Head Administrative Assistant (26061)

A position has been declared open in the Weber School District at Orion Jr High for a Head Administrative Assistant. This position is for 8.00 hours per day, 250 days (12 months) per year. This position starts July 1, 2025.

**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**

Applicants may apply on wsd.schoolspring.com. Files will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS

Purpose Statement

The job of the Head Administrative Assistant was established for the purpose/s of providing administrative support to the secondary school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring compliance with site's financial, legal and administrative requirements; and overseeing the office activities. This job reports to school principal.

Essential Functions

• Compiles data from a wide variety of sources (e.g. financial activities, absences, work orders, purchasing requests. inventory, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a wide variety of programs and/or activities (e.g. school usage, textbook orders, conferences/meetings, budget expenditures, etc.) for the purpose of meeting program and/or activity requirements in compliance with established guidelines.
• Maintains a wide variety of documents, files and records (manual and computer) (e.g. administrative confidential records, office procedures, building personnel records, etc.) for the purpose of providing up-to-date reference and audit trail.
• Maintains inventories of supplies and materials (e.g. all general supplies, equipment repairs, etc.) for the purpose of ensuring items' availability.
• Monitors account balances and financial transactions (e.g. general fund school budget, account expenditures, purchase order documentation, etc.) for the purpose of maintaining accurate records in compliance with accounting and record keeping practices.
• Oversees office staff, student assistants, volunteers, etc. for the purpose of ensuring appropriate procedures are followed and/or meeting work demands.
• Prepares a wide variety of reports and written materials (e.g. budgets, memos, letters, handbooks, minutes, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. purchase orders, substitute time sheets, work orders, etc.) for the purpose of disseminating information to appropriate parties.\
• Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or referring to others.
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Other Functions
• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Completes other duties as assigned.

Job Requirements and Minimum Qualifications

• Must be able to operate standard office equipment including pertinent software applications; planning and managing projects; performing basic bookkeeping; and preparing and maintaining accurate records.
• Must have knowledge of concepts of grammar and punctuation; bookkeeping principles; business telephone etiquette; common office machines; and office methods and practices.
• Must be able to communicate with diverse groups; establishing and maintaining effective relationships with children; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with constant interruptions.
• Experience: Previous related experience with increasing levels of responsibility is required.
• Education: High school diploma or equivalent is required.