What are the responsibilities and job description for the Academic Advisor/Internship Coordinator position at Weber State University?
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Academic Advisor/Internship Coordinator
Requisition Number
S02014P
Position Category
Staff
Campus Location
Weber State University - Ogden, UT
Hours per week
40
Months per year
12
Alternate work schedule
Pay Grade
E31
Salary
FLSA
Exempt
Job Summary/Basic Function
The Department of Psychological Science is pleased to announce a position for an Academic Advisor and Internship Coordinator for students in our associate’s (AS in Psychological Science), bachelor’s (major and minor), and certificate (Behavioral Health Technician) programs.
Major Responsibilities
- Helping students plan their courses for a semester and over multiple semesters to graduation using the plans tool in CatTracks (financial aid requires plans to graduation).
- Collaborating with students to choose a required minor given their personal and professional goals and interests.
- Navigating University policies/offices/procedures and interacting with the Registrar’s Office to support advising outcomes.
- Helping students refine their professional interests and directing them to the appropriate faculty for follow-up professional/career advising.
- Orienting students to individualized instruction experiences (i.e., projects and research, directed readings, practicum, and co-op work experience) in the department.
- Maintaining and updating degree maps, as well as being familiar with learning outcomes and transfer articulation processes.
- Developing relationships with community partners to establish internship opportunities and job placement, and maintaining connections with program alumni to better track career trajectories.
- Developing and maintaining information about different types of graduate programs (particularly those in Utah) for students interested in post-baccalaureate education.
- Using software tools (e.g., Starfish) to contact students at risk, analyze enrollment data to support academic policy and advising initiatives, and outreach to students who have stopped out or have yet to enroll in upcoming semesters.
Other Responsibilities
- Reviewing and clearing in CatTracks all Psychological Science minors for graduation.
- Performing daily transfer articulation requests for psychology coursework.
- Adjudicating student appeals for transfer articulation decisions.
- Annually updating the program Advisement Handbook and the advising webpage for the new catalog year.
- Regularly updating a Canvas course on professional development that helps Psychological Science majors consider how to use their degree in Psychological Science. Course modules help students recognize the knowledge and skills gained in the major, the varied subfields of Psychological Science, career resources, and what’s involved in applying to graduate programs (e.g., the CV, personal statement, research experience, letters of recommendation, and interviewing).
- Aiding the Department Chair in curriculum issues and scheduling issues to accommodate student needs.
- Representing the Department of Psychological Science on the CSBS Advising Council and supporting the CSBS College Advisors in appropriate student outreach activities in the college.
Required Qualifications
Required:
- Bachelor’s degree
- One year of full time college employment experience, preferably in enrollment services (academic advisement, registration, admissions, or financial aid), student services, or the equivalent.
Preferred Qualifications
Preferred:
- Strong preference for: Bachelor’s degree with an emphasis in academic advising, counseling, higher education, student services, psychology, or related field AND at least one year relevant experience within an academic advising context OR Master’s degree in Education, Counseling, Psychology, or related field.
- Ability to work within a team and independently in determining student needs.
- Commitment to and ability to work with students from many different types of backgrounds.
- Strong understanding of learning and pedagogical development theories.
- Experience with implementation of advising and programs aimed at specific populations of students, such as first year students, transfer students, and students experiencing academic difficulty.
- Demonstrated human relations and effective communication skills, such as writing, editing, and proofreading skills to prepare clear and accurate correspondence, reports, and concise summaries.
- Knowledge of state and federal laws governing confidentiality of student records.
A successful candidate will be willing to
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
02/24/2025
Review Date
03/10/2025
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here, and love working with students helping them navigate the university, the major, and build towards a future career, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, transcripts, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin March 10, 2025. Position will remain open until filled.
Criminal background check required as a condition of employment.
To apply, please complete the online application and attach a cover letter, current resume, transcripts, and the names and contact information for three professional references.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin March 10, 2025. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/24962
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position
Extending hand(s) and arm(s) in any direction., Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).
The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Salary : $44,000
