What are the responsibilities and job description for the Senior Project Manager (SB) position at Weigand Construction Co., Inc.?
Senior Project Manager Position Description
This position is accountable for the management of assigned construction projects and its field supervisors in such a way as to ensure scheduled completion of the projects within established budget, time, and quality standards.
The hire of this position is responsible for planning and preparing all contract administration, monitoring field installation process, and developing or maintaining client relationships.
Job Responsibilities
1.0 MANAGEMENT – Obtaining results by, with, and through others
1.1 Oversees, delegates, and monitors project superintendent’s performance on assigned projects to ensure that project is completed within established project schedule and key milestone dates, Project budget, and with Quality standards in complete compliance with all plans, specifications and shop drawings.
1.2 Conducts job progress meetings (bi-weekly) with superintendents, trade contractors, and suppliers to review scheduled project progress, performance, shop drawing requirements, and material deliveries to ensure the attainment of project objectives, scheduled completion, and timely delivery.
1.3 Guides and assists the superintendent in identifying, analyzing, and resolving anticipated obstacles in a manner that ensures the attainment of the project proforma, consistent with the project timeline, construction standards, costs, and budget.
1.4 Informs, confers and clarifies (bi-weekly) with the President and Estimating Department regarding project progress relative to (sub)contractors and field personnel performance, scheduling, job costing, estimated vs. actual status and anticipated events in order to attain project within budget, time and schedule.
1.5 Cultivates a working relationship with managers, supervisors, superintendents, fellow workers, and clients to encourage a cooperative environment, team effort, and professional approach.
2.0 OPERATIONS – Technical Activities
2.1 Reviews, analyzes, and interprets bid documents, plans, and specifications for project hand-off from Estimator in a manner that ensures the complete transfer of awarded project within contract quotes.
2.2 Inspect and monitor job sites (bi-weekly) to identify irregularities and ensure that construction progress conforms to plans and specifications (or as required by the Contract), quality, and performance requirements.
2.3 Appraises existing or anticipated technical construction obstacles weekly and implements alternative solutions to overcome problems in a manner that maintains established schedules and budgets.
2.4 Promotes, reinforces, and monitors safety program routinely to conform with government regulations and standards as well as company policy and procedures.
2.5 Assists with project estimating during excessive estimating workload periods or in special circumstances in a manner that enables the attainment of awarded projects within contract quotes.
3.0 ADMINISTRATION - DOCUMENTATION
3.1 Reviews project plans and specifications and project scope of work for completeness of documentation and Bid Packages in accordance with corporate standard operating procedures.
3.2 Develops, processes, and maintains daily, weekly, and monthly project schedules and milestones consisting of CPM/Bar charts, time planners, and action plan tools.
3.3 Identifies, recommends, and prepares change order(s) in a manner that the estimated work is installed within quoted cost, time, and schedule.
3.4 Prepares subcontracts and purchase orders in accordance with project budgets, specifications, project estimates, as well as corporate policies, procedures, and objectives.
3.5 Provides start-up contract information, job cost, and cash flow for input to accounting system in a timely manner; presents monthly updates with cost coding for change orders; prepares monthly billings; approves invoices and forecasts estimated costs to complete; all consistent with project schedules, deadlines, and policies and procedures.
3.6 Corresponds with and maintains accurate and updated project documentation among all trade contractors, architects, engineers, suppliers, owners, and other representatives in a manner that establishes clear project orientation, control, and proper client relations.
3.7 Reviews correspondence, prepares documents and reports, and informs job status and progress in the Operations Department’s bi-weekly meetings so as to provide a mechanism for looking at, evaluating, and planning projects’ activities in accordance with strategic and operational goals and objectives.
3.8 Facilitates and monitors project close-out, prepares and updates pre-punch lists, secures warranties, guarantees, operating and maintenance manuals, records drawings, lien waivers, and any other documentation that may be required under the terms of the contract documents in accordance with standard operating procedures and client satisfaction.
4.0 BUSINESS RELATIONS
4.1 Cultivates new business relationships and maintains existing relationships with clients through monthly public relations activity and membership in professional, construction-related organizations, associations, or community groups in order to identify new contracts and gain consideration in construction negotiations.
4.2 Develop relationships with city and government agencies, utilities, and professional organizations in order to exert influence in obtaining proper permits for construction and completion timetable.
4.3 Generate viable leads periodically in order to attain the Company’s growth and market share objectives.
4.4 Reviews project (bi-weekly) with the Owner or Owner’s Agent to ensure performance is consistent with those objectives established and to develop corrective courses of action when performance dictates. Follow-up in letter form approved by the President.
5.0 SPECIAL OR INFREQUENT ACTIVITIES
5.1 Reviews subordinate personnel performances formally semi-annually or at project completion and informally periodically to identify and determine employee’s strengths and weaknesses so that proper developmental action can be taken by both employee and the organization.
5.2 Reviews own performance with the President annually formally, and periodically informally to identify and determine performance strengths and weaknesses so that proper developmental action can be taken by both the manager and the organization.
5.3 Active participation in monthly management team meetings and yearly strategic plan conference.
III. QUALIFICATIONS REQUIRED
The minimum amount of education or formal training and experience that are required for this position are a degree in construction management (or related field) and 6 years of industry experience.
