What are the responsibilities and job description for the Administrative Coordinator position at Weill Cornell Medical College?

Title : Administrative Coordinator

Location : Upper East Side

Org Unit : Office of Faculty Development

Work Days : Weekly Hours : 35.00

Exemption Status : Exempt

Salary Range : $67,750.00 - $78,100.00

As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Manages day-to-day financial, administrative and / or related operational activities to ensure the smooth functioning of the office.

Job Responsibilities

Routinely analyzes and evaluates workflows to ensure maximum efficiency.

Reviews and reconciles accounts, financial transactions, documentation and / or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.

Identifies and follows up on unanticipated / non-budgeted expenses / variances.

Responsible for procurement activities related to goods, services, and / or equipment as needed.

Responsible for disbursement / reimbursement activities as needed.

Provides training to staff in office systems and procedures.

Maintains inventory of supplies, equipment and / or reagents. May order supplies / equipment / reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

If applicable, manages the appointments and promotion process for all academic and faculty appointments within the department.

If applicable, assists Principal Investigators with grant management activities.

Performs other related duties as assigned.

Education

Bachelor's Degree in related field

Experience

Approximately 3 years of related experience

Knowledge, Skills and Abilities

Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

Excellent communication skills (both verbal and written).

Ability to treat confidential information with utmost discretion.

Demonstrated ability to build and maintain relationships with multiple constituents.

Detail oriented and superb organizational skills.

Licenses and Certifications

Working Conditions / Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital / Weill Cornell Medical Center, NewYork-Presbyterian / Lower Manhattan Hospital, NewYork-Presbyterian Hospital / Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital / Westchester Behavioral Health Center, and NewYork-Presbyterian / Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Salary : $67,750 - $78,100

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