Subawards Manager- Contract Negotiation

Title: Subawards Manager - Contract Negotiation

Location: Midtown

Org Unit: Contracts

Work Days:

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $115,200.00 - $132,400.00

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Reporting to the Associate Director of the Office of Sponsored Research Administration, the Subawards Manager is responsible for the day-to-day management and administration of all subcontracts executed under WCMC grants. The Subawards Manager interprets terms and conditions as well as associated rules and regulations, as they apply to competing, negotiating, and administering subcontracts and grants under prime contracts and cooperative agreements. The Subawards Manager provides support to WCMC departmental staff during every stage of the subcontract/grant life cycle, evaluates program personnel training requirements, develops, and delivers training, seminars, and other resources, and supports all audit actions performed at WCMC. The Subawards Manager will also supervise a team of subawards specialists who are responsible for the day-to-day administration and oversight of sub-awards and sub-contracts.

Job Responsibilities

• Act in the capacity of subject matter expert to provide staff w/guidance on and interpretation of Federal, State, and local as well as all donor regulations, terms, and conditions, as they relate to the life cycle administration of subcontracts and grants.
• Monitor organizational risks including but not limited to tracking funding delays, execution of subcontracts, expired authorizations, delayed payments, and advances to subcontractors and vendors.
• Oversee sub-recipient monitoring and risk assessments and perform ancillary review of IRB and IACUC applications to ensure alignment with informed consent forms and contractual agreements.
• Responsible for timely resolution of internal and external concerns related to grants and subcontract administration.
• Collaborate with other administrative offices, such as the Office of General Counsel, Human Subjects Institutional Review Board Office, IACUC, Risk Management, and Research Finance to ensure compliance with sponsor and institutional policies.
• Manage and provide day-to-day supervision and quality assurance for the work product of direct reports, who are responsible for preparing, negotiating, and reviewing subcontracts.
• Supporting training and educational activities by developing materials and serving as a subject matter expert and presenter.
• Participate in working groups related to research administration issues (e.g. Research Finance, Research Support Office, etc.)
• Provide ad hoc reports requested by the Executive Director of Research Business Operations, and perform other duties and special projects, as assigned.
• Manage sub-award agreements with partners, including the development of sub-award agreement templates.
• Work collaboratively to design new and improved internal systems, tools, and templates to improve sub-recipient award monitoring, evaluation, and compliance.
• Coordinate the provision of training and technical support to Subaward Specialists as needed to improve administrative systems, monitoring capacity, and financial management capacity.
• Design and implement compliance grant programs, including risk assessment, subrecipient monitoring oversight, and audit determinations.

Education

• Bachelor's Degree in related field

Experience

Minimum 4-5 years related work experience required, preferably within an academic medical center; 1-3 years supervisory/management experience preferred.

Demonstrated experience in preparing and managing US Government grants and contracts.

Demonstrated experience working in a multi-disciplined, team environment consisting of various levels and types of employees.

Experience in cost and price analysis, award negotiations, subcontract management, procurement, performance auditing, and dispute resolution.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office suite of products including Word, Excel, and PowerPoint.
• Ability to analyze financial data and prepare financial reports.
• Advanced knowledge of OMB Uniform Guidance; Federal Acquisition Regulations: 22 CFR 226 and 22 CFR 228 and the grants policies of HHS (CDC and HRSA), NIH, and USAID.
• Demonstrated experience in exercising sound business judgment to wisely prioritize and successfully perform multiple and complex tasks under pressure.
• Ability to maintain and build professional relationships internally and externally; Communicate effectively both orally and in writing with staff and people from diverse cultures and backgrounds.
• Outstanding organizational skills with demonstrated ability to manage staff in the prioritizing of multiple projects with conflicting deadline pressures and competing priorities.
• Higher level critical thinking, complex problem solving, and attentiveness to detail.
• Integrity and professional discretion when handling confidential matters.