What are the responsibilities and job description for the Office Assistant position at Well Care Home Health of the Southern Triangle,...?
PRIMARY JOB DUTIES
1. Supports office operations, including answering the telephone, coordinating transfers to the answering service and processing all incoming and outgoing mail.
2. Provides facilities coordination.
3. Demonstrates the ability to use time effectively and prioritize assigned duties.
4. Ensures the safety of staff and visitors by adhering to and promoting safety and injury prevention measures in the workplace setting.
5. Effectively manages personal work schedule so that the agency operations are uninterrupted.
6. Maintains an appropriate standard of appearance which conforms to agency dress code.
7. Demonstrates positive interpersonal relations in dealing with all members of the organization.
8. Maintains confidentiality/HIPAA privacy standards and promotes customer satisfaction.
9. Effectively demonstrates the mission, vision, and values of the Agency daily.
JOB SPECIFICATIONS
1. Education: High school graduation.
2. Licensure / Certification: None.
3. Experience: Working knowledge of commonly used concepts, practices and procedures used within administrative support. 1-2 years experience in the field or related area.
4. Essential Technical Skills: Working knowledge of MS Office including Word, Excel and Access, Windows 2000, Microsoft Outlook, Email, typing of 45 wpm and basic phone skills.
5. Interpersonal Skills: Teamwork and communication skills essential.
6. Essential Physical Requirements: Varied periods of sitting or standing, walking, lifting and carrying files, long periods of data entry.
7. Essential Mental Requirements: Ability to concentrate with frequent interruption, handle pressure of deadlines, good judgment, ability to follow procedures, ability to work independently.
8. Essential sensory requirements: Visual acuity, touch, hearing.
9. Exposure to Hazards: Office environment, toner for office machines, pitch of printers and computers.
10. Other – Hours of Work: Minimum 40 hours week, 8:00 am –5:00 pm, Monday through Friday. Overtime maybe required during peak workloads or increase in volume.
