What are the responsibilities and job description for the Administrative Specialist (Oil and Energy) position at Wellbore Integrity Solutions?
About Wellbore Integrity Solutions
Headquartered in Houston, Texas, Wellbore Integrity Solutions (WIS) operates globally in the oilfield services sector, with a suite of products, applications and services that are focused on ensuring well integrity throughout the life of the well. We employ more than 1,300 people in 25 countries and growing! We value our relationships with our employees and are committed to creating a high-performance culture that fosters healthy relationships among a diverse team of talented individuals.
Our Salary & Benefits
WIS deeply values fair and equitable wages that enable our employees and their families to thrive. As such, we offer a competitive salary that rewards you for the hard-earned education and experience you bring to the role, and increases as you continue to grow and develop.
We also prioritize rewarding our employees with benefits that reflect how much we value their contributions. Join us, and you can expect an extensive and generous benefits package, including health insurance, vacation pay based on years of relevant experience not tenure with the company, sick pay, paid holidays, a 401(k)-retirement plan with a 4% employer matching, on-site gym and locker rooms, free parking, and other key benefits.
Our Commitment to Diversity, Inclusion, and Equal Opportunity
We believe that diversity is critical to our mission, and we value an inclusive culture. We strongly encourage applications from people with lived experiences related to our programs and applications from people of color, persons with disabilities, women, and LGBTQ individuals. WIS is an equal opportunity employer; we do not discriminate in employment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, gender or gender identity, age, or sexual orientation.
Admirative Specialist Primary Responsibilities
- Coordinate internal and external meetings including but not limited to scheduling and taking minutes at team and individual meetings (in person or virtual), setting up meeting rooms and AV equipment, arranging catering, and coordinating special events.
- Serve as liaison between team members and employees or other third parties including responding to requests for information, resolving or escalating issues, and providing timely and relevant updates as needed.
- Prepare a variety of written material including but not limited to email communications, MS Word Documents, reports, correspondence, Excel spreadsheets, and PowerPoint presentations.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Process expenses for invoices for HR department and working closely with accounting to ensure that payments are made timely and coded correctly.
- Provide support to the Legal and Compliance team by preparing and inspecting documents and reports to ensure accuracy,
- Provide support to the HR team with on and off-boarding of employees, new hire orientation, benefits administration, tracking of candidates through hiring processes, and processing and maintaining data in the HRIS and other systems.
- Serve as back-up to the front-desk receptionist including directing visitors and callers, managing mail, and assisting building tenants.
- Other duties as assigned
Minimum Qualifications
