What are the responsibilities and job description for the Administrative Assistant, Major Gifts and Leadership Annual Giving position at Wellesley College?
At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).
Job Posting Title
Administrative Assistant, Major Gifts and Leadership Annual Giving
Job Description Summary
Administrative Non-Exempt
Job Description
The Administrative Assistant provides administrative support to the Major Gifts and Leadership Annual Giving frontline fundraisers and Director and assists the team members in their outreach, cultivation, and solicitation of philanthropic support. The Administrative Assistant will provide high-quality work in a fast-paced environment with multiple competing deadlines, exercising the utmost discretion at all times.
Database (Affinaquest) use:
- Complete prospect coding, tracking of donor activity including visits, phone conversations, and correspondence.
- Update prospect and donor readiness codes, event invitation and participation, communication preferences, topic interests.
- Develop, manipulate, and distribute data reports to identify opportunities and track prospect and donor activity.
Gift Officer Support:
- Assist in scheduling virtual and in-person meetings with prospects and donors.
- Draft donor briefings for meetings, including requesting and integrating updated research.
- Coordinate local, national, and occasional international travel for team.
- Complete expense reports and ensure that appropriate reimbursements are made.
- Partner with Development Office administrative assistants as needed in a collegial and team-oriented fashion.
Donor Service:
- Assist in the planning and execution of a full range of cultivation, engagement, stewardship, and thank-you communications and events.
- Provide donors with materials and correspondence as requested, ensuring timeliness and accuracy of response.
Basic Qualifications:
Education Required:
- Bachelor’s degree preferred. High school diploma required.
Experience Required:
- Three or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required. Interest in philanthropy a plus.
Skills and Abilities:
- Excellent oral and written communication skills.
- Excellent organizational skills and keen attention to detail.
- Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information. Strong computer and office software skills. Affinity for customer relations management (CRM) databases and data entry.
- Ability to handle numerous and concurrent tasks with varied and specific deadlines.
- The ability to collaborate, as well as to work independently and proactively in a fast-paced environment is essential.
- Ability to work remotely and to support staff who work both on campus and remotely.
Company Description
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
- Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
- Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
- Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
- Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
- Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
- Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
- Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
- Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
- Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Worker Sub-Type
Administrative
Time Type
Full time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
